Executive Assistant - European Association

Over deze functie

We are looking for an experienced Executive Assistant to provide high-level support to the Director General. This is a key position requiring exceptional organisational skills, professionalism, discretion, and the ability to operate confidently in a fast-paced international environment.

**Client Details**

Our client is a well-established European association based in Brussels, representing and supporting members across Europe. Operating in an international and multicultural environment, the organisation plays a key role in fostering collaboration, advocacy, and knowledge sharing within its sector.

**Description**

* Act as the trusted right hand and strategic support to the Director General
* Manage a complex agenda, shifting priorities, and high-level executive commitments
* Coordinate international travel, itineraries, and meeting preparations
* Monitor and manage the Director General's inbox, correspondence, and follow-ups
* Prepare presentations, briefing documents, reports, and executive materials
* Ensure action points are tracked and deadlines are met across multiple projects
* Organise and coordinate Board Meetings, General Assemblies, and leadership meetings
* Take meeting minutes and follow up on agreed actions
* Build strong relationships with members, partners, and key stakeholders across Europe
* Liaise with internal teams to ensure smooth communication and coordination
* Handle sensitive and confidential information with the highest level of discretion
* Maintain accurate records, databases, and executive documentation
* Review expenses, approvals, and administrative processes
* Act as a key point of contact on behalf of the Director General when required
* Support the smooth functioning of the executive office and provide back-up within the administrative team
* Anticipate needs, solve problems proactively, and ensure nothing falls through the cracks

* Competitive salary aligned with experience and seniority
* Comprehensive benefits package
* International and multicultural working environment
* Modern offices in Brussels
* A high-impact role with significant autonomy and responsibility
* A supportive and collaborative team culture
* Temporary-with-the-option-of-fixed contract