Management Assistant h/f/x

Over deze functie

**Lobbying sector**

Jobomschrijving

**Office Manager Polyvalent(e) FR/EN | Finance, RH & Coordination de Projets**

**Responsibilities include:**

**Accounting and Financial Administration**

• Handling and reporting incoming and outgoing invoices
• Uploading financial documents into the bookkeeping tool (Octopus)
• Verifying the accuracy and completeness of invoices
• Managing expenses claims and related documentation
• Liaising with the external accountant and the banks
• Preparation of some elements for the reports for the accountant and the auditors

**Administrative and HR Support**
• Providing administrative support to the AIJN team
• Supporting HR-related matters (employment contracts, insurance, etc.)
• Liaising with building management, service providers and IT.

**Project Support**

• Providing administrative support to AIJN-related platforms and projects, including:
o Fruit Juice Science Centre (FJSC)
o Sustainable Juice Platform (SJP)
o European Cider and Fruit Wine Association (AICV)

**Organization and Communication**
• Supporting meetings and events organization logistics
• Assisting the Communication Manager with website updates

**Employment conditions**

• Contract: 3 months
• Part-time job (4 days a week)
• Competitive remuneration package in line with experience and qualifications
• Nature of the contract: employee contract or consultancy (to be discussed with the candidates)
• Professional and international working environment in Brussels
• AIJN does not discriminate and is an equal opportunities employer

**Workplace (at least 1 day a week)**