Real Estate Admin

About this role

We are looking for an experienced and highly organized Real Estate Administrator to join our growing brokerage in JVC, Dubai. The ideal candidate will have minimum 3 years of hands-on experience in Dubai real estate administration and strong knowledge of DLD systems, Trakheesi, NADM, RERA compliance, AML procedures, CRM systems, and major property portals.
This is a hands-on role supporting management and the sales team while ensuring that listings, permits, documentation, and administrative processes are handled accurately and efficiently
Key Responsibilities

• Welcome and professionally assist clients, visitors, and employees.

• Manage incoming calls, emails, WhatsApp messages, and general inquiries.

• Maintain a professional and organized reception and office environment.

• Provide daily administrative support to management and the sales team.

• Maintain and organize company documents, files, records, and databases.

• Handle real estate administrative processes through the Dubai Land Department (DLD) system.

• Manage Trakheesi advertising permit applications, approvals, and related processes.

• Manage listings, approvals, and permits through NADM and Trakheesi.

• Ensure compliance with applicable RERA regulations and requirements.

• Maintain and update property listings across Property Finder, Bayut, Dubizzle, and other relevant portals.

• Manage CRM systems, including leads, listings, transactions, records, and reporting.

• Support the team with transaction-related documentation and administrative processes.

• Assist with AML procedures and documentation in accordance with UAE requirements.

• Coordinate with agents, management, clients, developers, and relevant authorities when required.

• Ensure all documentation and records are accurate, complete, and up to date.
Requirements

• Minimum 3 years of experience in Dubai real estate administration is mandatory.

• Previous experience working with a Dubai real estate brokerage is required.

• Strong hands-on experience with the DLD system.

• Strong knowledge of Trakheesi, including advertising permit applications and approvals.

• Good understanding of RERA regulations and compliance.

• Advanced experience with real estate CRM systems, including leads, listings, transactions, and reporting.

• Strong understanding of AML procedures and UAE real estate compliance requirements.

• Hands-on experience managing listings on Property Finder, Bayut, Dubizzle, and other property portals.

• Experience managing listings, approvals, and permits through NADM and Trakheesi.

• Strong organizational and multitasking skills.

• Excellent attention to detail.

• Good English communication and professional interpersonal skills.

• Comfortable working closely with management and a fast-paced sales team.

• Candidates with strong knowledge of Dubai real estate administration and regulatory processes are preferred.
Benefits

• Competitive salary.

• Visa and medical insurance.

• Opportunity to work with a growing real estate startup in Dubai.

• Professional and supportive working environment.

• Career growth opportunities.

• Opportunity to work closely with management and an experienced real estate sales team.