Workplace Experience Coordinator, 80-100% (human)

Über diese Stelle

You are the face and heartbeat of our Zurich office. As Workplace Experience Coordinator, you welcome visitors, keep daily operations running smoothly, and create a workplace where colleagues enjoy coming in. The role combines front-desk responsibilities with goods receiving, office supply management, and the organization of team events.

YOUR MAIN TASKS INCLUDE

Reception & Front Desk

- You welcome and register visitors, candidates, and partners, acting as the first point of contact for the office

- You handle incoming calls, mail, and general inquiries

- You keep reception and common areas tidy and presentable

Goods Receiving & Logistics

- You receive deliveries and check them against delivery notes and purchase orders

- You report discrepancies or damages to the ordering team

- You distribute material and parcels to the right teams and manage storage

- You coordinate outgoing shipments and courier services

Office Supplies & Hospitality

- You monitor and restock fridges, beverages, snacks, and kitchen supplies

- You manage office consumables and place orders with suppliers

- You ensure kitchen and break areas are well stocked and clean

Events & Team Life

- You plan and organize apéros, team lunches, and internal events

- You coordinate caterers, venues, and vendors, managing budgets and invoices

- You support the onboarding of new colleagues with workplace setup and office tours

WHAT WE CAN LOOK FORWARD TO

- Completed vocational training (e.g. KV, hospitality, or similar) or comparable experience

- Prior experience in reception, office administration, hospitality, or logistics

- A hands-on, service-oriented approach with strong organization and a keen eye for detail

- Comfort with MS Office / Google Workspace and standard office tools

- Fluency in German and English (written and spoken); French is a plus

- A friendly, proactive personality who enjoys making the workplace better for others