Supply Chain & Logistics Assistant

About this role

About Trócaire

Trócaire is an international non-governmental organization (INGO) committed to addressing the root causes of poverty, injustice, and human suffering. We work closely with local partners in some of the world’s most at-risk communities while also engaging people in Ireland to advocate for global justice. Through this dual approach, we strive to bring about positive and lasting change for a more just and equitable world.

Operating in up to 20 countries across Africa, Asia, Latin America, and the Middle East, Trócaire delivers both humanitarian assistance and long-term development support. Our programmes focus on promoting access to justice, advancing climate and environmental justice, ensuring the protection, voice, and influence of women and girls, saving lives and protecting human dignity, and mobilising the public in Ireland to contribute to global justice.

Our mission is rooted in Catholic Social Teaching and guided by the belief in the inherent dignity of every human person. We are committed to living out our core values of solidarity, courage, participation, perseverance, and accountability. These values shape our partnerships with communities, our advocacy efforts, and our humanitarian responses, ensuring that we remain steadfast in our vision of a just world where all people can live with dignity and hope.

Within this framework, Logistics in Trócaire Somalia operates under the Operations Department and plays a vital role in ensuring that programme supplies and services reach communities efficiently and on time. The unit manages transport, warehousing, fleet operations, and cross-border shipments from Kenya into Somalia, while safeguarding compliance with donor requirements, Trócaire policies, and regulatory authorities in both countries.

By coordinating the secure storage and timely delivery of nutrition, medical, and WASH supplies, Logistics enables programme teams and partners to overcome access challenges in fragile environments. Working closely with project and other field staff, the unit ensures accountability, quality, and value for money, thereby strengthening Trócaire’s capacity to deliver both emergency relief and long-term development interventions across Somalia.

The Supply Chain & Logistics Assistant supports the effective delivery of supply chain and logistics functions and reports directly to the Country Director, with a dotted-line to the Supply Chain & Logistics Manager. The role involves regular travel to field locations in Somalia and carries no direct line management responsibility. The post provides essential logistical support to programme teams, contributing to the smooth, efficient and effective implementation of logistics activities.
Key responsibilities
Procurement:
Coordinate with Project Managers to develop procurement plans and consolidate them into a single master plan.
Update and align programme procurement plans with the Supply Chain & Logistics Manager, maintaining timelines, budgets, and donor compliance.
Consolidate procurement requests by category and donor, verify specifications, and ensure proper filing of all PRs.
Assist the Supply Chain & Logistics Manager in supplier prequalification for goods, works, and services in Kenya and Somalia, ensuring compliance with Trócaire policies.
Manage the supplier register by category, ensuring compliance documents are up to date and retained in line with Trócaire’s data protection and archiving policies.
Prepare RFQs, RFPs, and RFTs for goods, services, and works, and submit to the Supply Chain & Logistics Manager for review before procurement begins.
Identify suitable suppliers from the approved supplier database and register, and issue RFQs, RFPs, or RFTs for goods, services, and works based on efficiency and capacity.
Prepare bid matrices for goods, technical evaluation reports, and minutes for services and works, ensuring complete procurement documentation.
Draft purchase orders, manage approvals and signatures, and follow up with suppliers to ensure timely delivery.
Draft and support management of contracts for goods, works, services, and lease agreements in compliance with Trócaire policies and donor requirements.
Manage contracts for goods, works, services, and lease agreements, including monitoring performance, tracking milestones/renewals, and ensuring proper closure.

Maintain and update a contract management tracking sheet/register to ensure compliance, audit readiness, and timely action on renewals or closures.
Monitor supplier obligations under contracts and facilitate timely invoice verification and payment processing in line with Trócaire policies.
Ensure systematic filing and secure archiving of all procurement documents to support transparency, audit readiness, and institutional knowledge management.
Keep requestors updated on procurement progress through regular completion and sharing of the procurement monitoring sheet.
Collaborate with the Field Logistics & Procurement Officer to ensure all field procurement is compliant, well-documented, and audit-ready.
Conduct regular market surveys to identify potential suppliers, assess market trends, and inform competitive and value-driven procurement decisions.
Conduct regular quality checks and periodic performance evaluations of suppliers to ensure compliance, value for money, and continuous improvement.
Serve as the primary liaison with suppliers, fostering effective communication, accountability, and long-term partnership management.
Manage supplier relationships by ensuring clear communication, resolving issues, monitoring performance, and fostering long-term partnerships in line with Trócaire’s policies.
Liaise with suppliers, contractors, and service providers to verify goods, works, and services, ensuring final delivery and certification of completion before processing payment requests.
Logistics:
Support implementation of supply chain and logistics policies across the Somalia Country Programme under the guidance of…