Supply Chain and Logistics Officer

About this role

Trócaire is an international non-governmental organization (INGO) committed to addressing the root causes of poverty, injustice, and human suffering. We work closely with local partners in some of the world’s most at-risk communities while also engaging people in Ireland to advocate for global justice. Through this dual approach, we strive to bring about positive and lasting change for a more just and equitable world.
Operating in up to 20 countries across Africa, Asia, Latin America, and the Middle East, Trócaire delivers both humanitarian assistance and long-term development support. Our programmes focus on promoting access to justice, advancing climate and environmental justice, ensuring the protection, voice, and influence of women and girls, saving lives and protecting human dignity, and mobilising the public in Ireland to contribute to global justice.

Our mission is rooted in Catholic Social Teaching and guided by the belief in the inherent dignity of every human person. We are committed to living out our core values of solidarity, courage, participation, perseverance, and accountability. These values shape our partnerships with communities, our advocacy efforts, and our humanitarian responses, ensuring that we remain steadfast in our vision of a just world where all people can live with dignity and hope.

Within this framework, Logistics in Trócaire Somalia operates under the Operations Department and plays a vital role in ensuring that programme supplies and services reach communities efficiently and on time. The unit manages transport, warehousing, fleet operations, and cross-border shipments from Kenya into Somalia, while safeguarding compliance with donor requirements, Trócaire policies, and regulatory authorities in both countries.

By coordinating the secure storage and timely delivery of nutrition, medical, and WASH supplies, Logistics enables programme teams and partners to overcome access challenges in fragile environments. Working closely with project and other field staff, the unit ensures accountability, quality, and value for money, thereby strengthening Trócaire’s capacity to deliver both emergency relief and long-term development interventions across Somalia.

The Supply Chain & Logistics Officer role will play an important role supporting the various programmes and reports directly reports directly to the Country Director, with a dotted-line to the Supply Chain & Logistics Manager. , with regular travel to field locations in Somalia, the role carries no direct line management responsibility.

Key Responsibilities and Tasks

A. PROCUREMENT
· Ensure all received requisitions are properly numbered.

· Prepare and issue Request for Quotations (RFQs), Requests for Proposals (RFPs), and Requests for Tenders (RFTs) for goods, services, and works.

· Review quotations received and prepare bid analyses ensuring completeness of required documentation for submission to the procurement committee.

· Follow through on checking supplier registration and vetting to ensure they meet the required standards.

· Prepare POs and contracts for selected suppliers ensuring terms and conditions and specifications are clear.

· Track all orders from placement through to final delivery and acceptance.

· Monitor supplier performance and suggest corrective action where necessary.

· Prepare payment requests ensuring all documentation is correct.

· Maintain comprehensive documentation trail for all procurement in line with agreed systems.

· Assist the Supply Chain and Logistics Manager in conducting regular local market analyses for frequently purchased commodities to ensure best value for money is achieved and to evaluate buying locally versus importing from Kenya or other regional sources.

· Assist the Supply Chain and Logistics Manager in maintaining a list of pre-approved suppliers and ensure all have signed the Trócaire's supplier code of conduct

B. LOGISTICS COORDINATION AND TRANSPORTATION

· Arrange the transportation and customs clearance of all goods destined for Somalia ensuring compliance with export and import protocols.

· Assist in preparing all required documentation to facilitate border crossings and export/import of goods into Somalia including customs documentation.

· Assist in safeguarding all transported goods during transit to minimize loss, damage, or theft by ensuring adequate insurance is in place.

C. INVENTORY AND ASSET MANAGEMENT

· Assist the Supply Chain and Logistics Manager with recording and tracking all inventory and assets using a Fixed Assets Register.

· Support the field logistics officer with maintaining accurate stock records using the available stock management system (PIMS).

· Ensure all warehouse facilities at Nairobi headquarters are adequately organized to ensure safekeeping of all stocks in transit and ensure all stock control procedures in place compliant with Trócaire's SCHL, including goods received documents, stock cards, goods issue documents, and regular physical stock verifications.

· Assist the Supply Chain and Logistics Manager with organizing full stock counts both at headquarters and field level.

D. FLEET AND VEHICLE MANAGEMENT

· Assist the Supply Chain and Logistics Manager to have oversight of all Trócaire-owned and rented vehicles at Nairobi HQ and field locations including the monitoring of usage, maintenance, fuel consumption and compliance with organizational safety standards.
· Ensure all vehicles have properly maintained logbooks in the vehicle recording mileage, fuel usage, and service records.
· Assist the Supply Chain and Logistics Manager to maintain fuel consumption reports.

· Assist the Supply Chain and Logistics Manager to ensure all rented vehicles have proper rental vehicle contracts in place with agreed terms.

Safeguarding

Trócaire is committed to safeguarding people within our programmes from exploitation and abuse and has specific policies on this commitment (including a Global Code of Conduct) which…