Senior Executive Assistant (CEO & C-Suite Support) - Remote

About this role

Senior Executive Assistant (CEO & C-Suite Support) – Remote Position Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role At Pavago, one of our clients is hiring a Senior Executive Assistant to provide high-level strategic and operational support to the CEO and executive leadership team. This is not a traditional administrative role. You’ll serve as a trusted partner to senior leadership by managing executive operations, coordinating complex schedules, streamlining communication, and ensuring high-priority initiatives move forward efficiently. You’ll work closely with executives, internal teams, clients, and external stakeholders to keep operations running smoothly while enabling leadership to focus on strategic growth. If you’re proactive, resourceful, highly organized, and thrive in fast-paced environments, this role is a strong fit. What You’ll Own Executive Calendar & Time Management

Manage complex executive calendars across multiple time zones.

Coordinate internal and external meetings.

Prioritize schedules to maximize executive productivity.

Resolve scheduling conflicts proactively.

Prepare meeting agendas, briefing materials, and executive summaries.

Protect executive focus time while balancing shifting priorities.

Executive Communications

Manage and prioritize executive inboxes and communications.

Screen calls and correspondence on behalf of leadership.

Draft, edit, and proofread:

Emails

Reports

Presentations

Executive communications

Serve as a primary point of contact for internal and external stakeholders.

Maintain professionalism, discretion, and confidentiality in all communications.

Travel & Logistics Management

Coordinate domestic and international travel arrangements.

Book flights, accommodations, transportation, and itineraries.

Prepare comprehensive travel plans and briefing documents.

Manage last-minute travel changes and scheduling adjustments.

Track and reconcile travel-related expenses.

Project & Executive Operations Support

Support strategic initiatives and executive projects.

Track deliverables, deadlines, and action items.

Coordinate cross-functional teams and stakeholder communication.

Conduct research and prepare executive summaries.

Assist leadership with operational planning and administrative priorities.

Meeting & Event Coordination

Organize executive meetings, board meetings, off-sites, and company events.

Prepare presentations, reports, and briefing materials.

Record meeting notes and distribute action items.

Coordinate virtual and in-person meeting logistics.

Ensure follow-through on executive priorities and commitments.

Administrative Operations

Maintain confidential records, contracts, and documentation.

Process expense reports, invoicing, and budget tracking.

Organize executive documentation and filing systems.

Improve administrative processes and operational workflows.

Support executive office operations with accuracy and efficiency.

What Success Looks Like

Executive calendars run smoothly with minimal oversight.

Meetings, priorities, and strategic projects remain organized and on schedule.

Leadership receives proactive, timely, and reliable support.

Travel and logistics are coordinated seamlessly.

Confidential information is handled with the highest level of professionalism.

Administrative systems become increasingly efficient and scalable.

What Makes You a Strong Fit

Highly organized with exceptional attention to detail.

Proactive and resourceful with a strong ownership mindset.

Excellent written and verbal English communication skills.

Calm under pressure and capable of managing competing priorities.

Strong problem-solving and decision-making abilities.

Professional, trustworthy, and highly discreet.

Comfortable working independently in a remote environment.

Required Experience & Skills Experience

5+ years of experience as an:

Executive Assistant

Senior Administrative Assistant

Chief of Staff

Executive Operations professional

Proven experience supporting:

CEOs

Founders

Presidents

C-Suite executives

Experience managing complex calendars, executive communications, and high-priority projects.

Strong organizational and project management skills.

Excellent written and verbal English communication skills.

High level of professionalism, discretion, and confidentiality.

Ability to manage multiple priorities in fast-paced environments.

Nice to Have

Bachelor’s degree in:

Business Administration

Communications

Related field

Experience supporting leadership in:

Startups

Consulting

Finance

Legal

Technology

High-growth organizations

Experience coordinating domestic and international travel.

Experience preparing executive presentations and reports.

Experience working with board members and senior stakeholders.

Tools & Platforms

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Google Workspace

Gmail

Calendar

Docs

Sheets

Drive

Project management platforms such as:

Asana

Monday.com

Notion

Trello

Video conferencing platforms:

Zoom

Microsoft Teams

Google Meet

Expense and travel management tools

What a Typical Day Looks Like

Manage executive calendars and scheduling priorities.

Coordinate meetings across multiple time zones.

Organize executive communications and inbox management.

Prepare presentations, reports, and meeting materials.

Coordinate domestic and international travel.

Track strategic initiatives and follow up on action items.

Support leadership with operational and administrative priorities.

Improve executive support workflows and organizational processes.

In short: You’ll serve as the operational backbone for executive leadership, ensuring priorities stay on track, communication flows seamlessly, and executives can focus on driving the business forward. Key Metrics for Success (KPIs)

Executive calendar accuracy and scheduling efficiency.

Timely completion of executive priorities and follow-ups.

Quality and…