Property Management Trust Accountant (IN)

About this role

ProfitCoach is actively hiring experienced Trust Accounting Specialists with hands-on AppFolio or Rentvine experience to join our U.S. property management accounting team.
This is a full-time, long-term remote role supporting property management companies with daily trust accounting, bank reconciliations, and financial operations.
Important: Only apply if you have real AppFolio or Rentvine experience and can demonstrate strong written communication skills.

Ideal Start Date: Immediately

Hours of Work: Hourly, anticipated 40 hours/week

Compensation: $7-$10/hour

Status: Full-time position

After applying, please keep an eye on your email (including spam/junk folders), as some of our messages may land there.
Who We Are
ProfitCoach was founded on core Christian values that still guide us as we grow and continue to pursue excellence as property management thought leaders. We are grateful for the unique opportunities we’ve been afforded as a company that have led us on a consistent growth trajectory in our industry, and we are thankful for the amazing clients who have trusted us to come alongside them in their own business journey. Our team thrives in a completely remote work environment through high productivity and an emphasis on coaching and professional growth.
WHO WE’RE LOOKING FOR
We are looking for A-players, ready to jump into a thriving, entrepreneurially-driven company that has become the leader in our industry. We value people who are honest, coachable, invested, and willing to give their best to their clients and team. We appreciate growth mindsets, courage, candor, gratitude, and the entrepreneurial spirit that define our fully remote team of professionals. We seek new team members who are all in for the next steps of company growth!
Mission of the Role
The objective of this position is to deliver the ProfitCoach Experience (owning the outcome, ease of doing business, and extraordinary service) to ProfitCoach clients through quality assurance reviews, client relationship and account management that delivers accurate, timely, and efficient full-service accounting, while also maintaining an awareness of the unique needs and profit-growing/stewardship opportunities of each individual client.
Job Purpose
The Trust Accounting Specialist is responsible for managing the day-to-day trust accounting processes for property management companies with Trust Accounts. In addition to Trust Accounting expertise, this role requires strong written and verbal communication skills to effectively support client interactions, internal collaboration, and process documentation.
Requirements
Job Duties and Responsibilities:

Ownership of functions

Communication

Inbox management

Weekly update email to client

Evaluate and implement routine client communication as needed, even if not on the original instructions

Notify the AE of client dissatisfaction, unmet deadlines, higher-level issues

Accounting requests to include:

Vendor credits

Transferring funds

General receipts & deposits

Tenant charges

Tenant deposits

Tenant credits

Owner adjustments

Ownership changes

Owner cancellations

To include transferring deposits to new ownership/management

To include Lease Only payouts

HAP payments

Late fees, eviction notices, NSF processing

Security deposits

Both the basic AppFolio flow, and any unique client constraints or policies

A/P cycle

Approve bills (if the VA enters the bills)

Management fee posting & payout

Vendor payments (with any unique client constraints)

Send physical check files to client

Issue or request stop payments as directed

Owner accounting

Owner statement review & sending

Owner disbursements

Banking

Bank deposit followup

Bank reconciliation troubleshooting & review

Initiating bank transfers

With AE approval, enter corrective JEs

Review issued checks past 90 days

Other projects

Negative & positive FDR review

Assist with 1099s and other AE-assigned projects as requested

Ad hoc reporting (with established process)

Review management fees for new move-ins

Review fee settings on vacant properties

Manage recurring JEs/recurring bills

Administrative expectations:

Participate in setting and meeting SMART goals on a monthly and quarterly basis

Attend weekly company meetings

Participate in company initiatives

Required Qualifications:

Background in Accounting or proven understanding of basic accounting principles

Experience with Appfolio

Intermediate proficiency in Microsoft Excel and Google Sheets

Good command of written communication

Excellent problem-solving skills

Detail-oriented

Able to understand new concepts with written and hands-on support

Preferred Qualifications:

Experience in Google Suite products

Understanding of property management accounting

AppFolio

Rentvine

Working Conditions:

The job of Trust Accounting Specialist is performed in a work-from-home environment

Expectation of set working hours of overlap with Mountain, Central, or Eastern Standard Time

Virtual communication is routine, so must have reliable internet connection and use of a webcam

Culture Fit / Core Values
Think Abundantly
Own the Outcome
Be Courageous
Leverage Your Talents
ADEPT Communication (Assess the need, Detail the solution, Energize the conversation, Provide closure, Tell the truth always)
If this role sounds like a great fit for you, we’d love to hear from you! Apply today and help us take our trust accounting capabilities to the next level.
Benefits
Salary

PTO

Health stipend

Originally posted on Himalayas