Personal Assistant to the CEO

About this role

Optimal on behalf of its client, a leading company of energy sector, is seeking a highly organized and proactive Personal Assistant to the Chief Executive Officer (CEO) on its premises in Marousi (Attica).

Key Responsibilities:

• Administrative Support: Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements. Prepare and organize materials for meetings and presentations.

• Communication: Serve as a point of contact between the CEO and internal/external stakeholders, ensuring effective communication and timely follow-up on action items with professionalism and confidentiality.

• Meeting Coordination: Organize and prepare materials for meetings, including agendas, minutes, and follow-up actions.

• Document Management: Prepare, review, and edit reports, presentations, and other documents. Maintain organized files and ensure compliance with company policies.

• Project Coordination: Assist in the planning and execution of special projects, tracking deadlines and deliverables.

• Confidentiality: Handle sensitive information with integrity and maintain the highest level of confidentiality regarding corporate matters.

Required Qualifications :

• Bachelor’s degree with preference in Business Administration, or a related field.

• 5 years of experience as a personal assistant, executive assistant, or similar role.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office (Excel, PowerPoint, Word).

• Attention to detail and accuracy.

• Solid written and verbal communication skills.

• Multitasking and time-management skills, with the ability to prioritize tasks and meet deadlines.

• Discretion and confidentiality in handling sensitive information.

The Company Offers:

• Competitive salary

• A collaborative and inclusive work environment