Human Resources Coordinator

About this role

Job Snapshot

Location: Remote - California (San Diego or Southern California Preferred)

Employment Type: Full-Time

Compensation: $28-30 per hour

Schedule: Full-Time

Work Environment: Remote

Reports To: Human Resources Manager

About Pacific Health Group

At Pacific Health Group, we care deeply about the people and communities we serve. We meet individuals with kindness, respect, and understanding—listening first, honoring each person's journey, and offering support without judgment.

Through compassionate, person-centered healthcare, behavioral health services, and social supports, we walk alongside people as they work toward healing, stability, and a healthier, more hopeful life.

Our Core Values

Speak with integrity—clear, respectful, and honest in every interaction
Embrace innovation, trying new ideas, learning fast, and improving care.
Own our roles, staying accountable for outcomes and documenting accurately
Build genuine connections with members, families, and teammates through empathy and cultural sensitivity
Lead with trust by being consistent, transparent, and following through
Celebrate wins together, recognizing individual and team achievements
Collaborate with purpose, partnering across departments and with community providers to solve problems
Ask for support and offer support, because thriving together is how we serve our members best

Role Overview & Impact

The Human Resources Coordinator provides administrative and operational support across the Human Resources department. This entry-level position supports onboarding, employee records, HR system transactions, recruitment coordination, employee communications, and general HR department operations.

The HR Coordinator serves as an initial point of contact for routine employee and applicant questions and ensures that requests are directed to the appropriate HR team member. The successful candidate will be highly organized, service-oriented, comfortable using technology, and committed to maintaining the confidentiality and accuracy of employee information.

Key Responsibilities

Core Responsibilities

Recruitment & Talent Coordination

Support candidate communications using approved templates
Track candidate status and documentation in the applicant tracking system
Assist with pre-employment requirements
Maintain accurate recruiting records and candidate files
Support job fairs, community outreach, internship activities, and recruiting events
Provide a professional, timely, and welcoming candidate experience

Onboarding & Offboarding

Coordinate pre-employment and onboarding activities after an offer has been accepted
Send new-hire forms, instructions, orientation schedules, and required notices
Track completion of pre-employment requirements, background checks, employment documents, and onboarding tasks
Coordinate the timely completion and retention of Form I-9 documentation in accordance with established procedures
Coordinate with hiring managers, Payroll, Information Technology, Learning and Development, and other departments to support new-hire readiness
Confirm that new employees receive appropriate system access, equipment information, schedules, and introductory materials
Support new-hire orientation logistics and attendance tracking
Follow up on incomplete forms or onboarding requirements
Initiate separation checklists after receiving appropriate authorization
Schedule exit interviews or distribute exit questionnaires

HR Compliance & Documentation

Assist with personnel-file, I-9, benefits, training, and HR data audits
Track required documents, acknowledgments, certifications, and renewal dates
Assist with preparing records for internal and external audits
Follow established HR policies, procedures, record-retention requirements, and confidentiality standards
Escalate incomplete, inconsistent, or potentially noncompliant documentation
Maintain current versions of approved HR forms, templates, notices, and resources
Support the distribution and tracking of required employee notices

Benefits & Employee Support

Route plan interpretation and eligibility questions to the HR Generalist or appropriate team member
Support annual Open Enrollment communications, scheduling, and administrative preparation
Assist with routine employee reminders and documentation follow-up
Maintain confidentiality of medical and benefits information
Support benefits and leave audits as requested

HR Operations & Administrative Support

Provide general administrative support for the HR team, including scheduling meetings, tracking training completion, and preparing reports
Assist with HR initiatives such as employee engagement events, training programs, and performance review cycles
Maintain organized HR documentation and assist with reporting needs as requested by leadership

Success Measures

Accurate and timely recruitment coordination and onboarding completion
Compliance with California labor laws and HR documentation standards
High responsiveness and professionalism in employee communication
Well-maintained, audit-ready personnel records
Efficient support of HR initiatives and department operations

Skills That Set You Apart

Required Qualifications

High school diploma or equivalent required
One year of administrative, customer service, office, recruiting, payroll, healthcare, or Human Resources support experience preferred
An associate degree, bachelor's degree, Human Resources coursework, internship, or relevant professional training may substitute for some experience
Entry-level candidates with strong administrative and customer-service capabilities are encouraged to apply
High level of professionalism, discretion, and ability to handle confidential information
Proficiency in Google Workspace (Docs, Sheets, Drive, Slides)
Ability to work independently while collaborating effectively within a remote team

Benefits

Time Off & Leave

Paid Time Off
Holidays
Volunteer time
Bereavement

Health & Wellness

Medical coverage
FSAs…