HR Admin & Assistant

About this role

About the company: Hong Ye Group Pte Ltd is a leading company in Singapore, renowned for its excellence in providing comprehensive cleaning and maintenance services. With a commitment to quality and customer satisfaction, Hong Ye Group has established itself as a trusted partner for businesses across various industries. The company prides itself on its innovative solutions and dedicated workforce, ensuring that clients receive top-notch service tailored to their specific needs.

Job responsibilities: • Handle and support day-to-day HR and Admin related matters • Prepare HR Letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.) • Maintain accuracy of HR database and updating employee records in HR information system • Follow up and ensure that all employees’ employment status is updated and processed timely • Ensure all documentations are properly filed (i.e. P-Files, E-P Files) • Check and verify staff attendance for Payroll processing • Check and verify employees’ leave application, medical claims, etc. • Validate and prepare biometrics report for billing • Handle employees’ enquiries and feedbacks • Assist in claims submission, government grants, insurance, etc. • Assist in coordinating training and development need for employees • Support end-to-end recruitment processes including job postings, shortlisting, interviews, and onboarding. • Administer work pass applications, renewals, and cancellations in accordance with local regulations. • Any other HR/Admin duties assigned

Job Requirements • Diploma in Human Resources, Business Administration, or related field. • At least 1 years of experience in HR and administrative functions. • With or without experience are welcome (Training will be provided) • Proficiency in HRIS and payroll systems. • Strong attention to detail and organisational skills. • Knowledge of HR processes, including attendance, leave applications, and medical claims. • Basic knowledge of the Employment Act, IRAS, MOM regulations, and HR best practices. • Ability to manage employee records and documentation accurately. • Good communication skills for handling employee inquiries and feedback. • Familiarity with preparing HR-related documents (contracts, letters, etc.). • Ability to multitask in a fast-paced environment.