Executive Assistant to the Managing Director

About this role

This is a remote position.
This is a position within Haldren and not with one of our clients.
This fully remote senior role provides dedicated executive support to the Managing Director of an international executive search firm, with a focus on organisation, prioritisation, and operational follow-through across a fast-paced and demanding schedule. Given the global nature of the business, availability across time zones is an important aspect of the role and a degree of schedule flexibility, including occasional evenings, is required.
This is a new role within a fast-paced, growing organisation, with a defined initial budget. It is well suited to someone who enjoys building structure, setting up processes, and helping shape a function from the ground up. As the role becomes established and demonstrates impact, compensation can be reviewed.
Key Responsibilities

• Manage the MD's calendar, schedule and daily priorities to ensure time and attention are directed effectively

• Track commitments, decisions and action items to ensure consistent follow-through

• Prepare agendas, briefing documents and meeting notes with clear action tracking

• Manage correspondence and stakeholder communication on behalf of the MD with discretion and professionalism

• Plan, coordinate and run meetings on behalf of the MD, including preparation, facilitation and post-meeting follow-through

• Coordinate research initiatives and team projects, ensuring clarity of brief, progress tracking and timely delivery

• Delegate and direct tasks across internal teams on the MD's behalf, ensuring accountability and follow-through

• Liaise with and oversee relevant team members to keep cross-functional workstreams aligned and on track

• Coordinate with internal teams and external stakeholders across multiple time zones to support the MD's engagements and obligations

• Maintain confidential records, contracts and documentation across shared systems

• Anticipate requirements and proactively resolve issues before they escalate

Requirements

• Substantial experience supporting at MD or C-suite level, ideally within professional services, consulting or executive search

• Demonstrated ability to manage complex, high-variability schedules and competing priorities

• Experience coordinating teams, projects and research workstreams in a senior support capacity

• Confident chairing or facilitating meetings and driving outcomes

• Strong written and verbal communication skills to a professional services standard

• Highly organised with reliable follow-through and strong attention to detail

• Sound independent judgement in prioritisation and escalation

• Absolute discretion with confidential information

• Comfortable working across international time zones with flexibility around schedule when required

• Self-directed and effective working remotely

• Proficient with business productivity tools and able to adapt to new systems quickly

Benefits

• Competitive remuneration commensurate with experience

• Remote work arrangement, South Africa-based

• Medical aid contribution

• Paid annual and sick leave

• All South African public holidays observed

• Direct access to senior leadership

Haldren is a recruitment agency that provides services to clients ranging from startups and non profits to multinational corporations. Haldren emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes.To learn more about the firm and about our candidate services - please visitUS Recruitment Agency, Executive Search & Talent Solutions

Originally posted on Himalayas