Executive Assistant

About this role

Altana is the network for trusted trade. Our AI-powered product network empowers governments and businesses to build a more resilient and secure global economy while keeping trade flowing.

The Opportunity at Altana

We are seeking an Executive Assistant to provide dedicated administrative support to Altana’s Growth leadership team. In this integral role, you will manage complex calendars, coordinate travel, and oversee expenses to ensure smooth and efficient operations for the Growth leadership team. The ideal candidate will serve as a reliable partner, demonstrate exceptional organizational skills, and exercise sound judgment to balance multiple priorities and maintain discretion in handling sensitive information.

You Will

• Calendar Management: Meticulously manage and coordinate complex calendars for the Growth team,proactively identifying conflicts, prioritizing critical engagements, and communicating clearly with internal and external stakeholders to ensure seamless scheduling.

• Meeting Coordination: Arrange internal and external meetings across international time zones, coordinating logistics and ensuring preparedness, including agendas, materials distribution, and timely follow-ups.

• Travel Arrangements: Organize and manage comprehensive travel itineraries for executives, including transportation, accommodations, stakeholder coordination, event participation, and meal arrangements. Provide detailed, proactive, and timely support to accommodate last-minute changes and evolving needs.

• Expense Management: Process and manage expense reporting for executives with accuracy, diligence, and timeliness, ensuring compliance with company policies and efficient reimbursement procedures.

• Relationship Management: Act as a primary point of contact between executives, internal teams, and external partners, representing the executive team professionally and effectively at all times.

• Event Coordination: Plan and execute internal and external events, working with stakeholders to conceptualize, secure vendors, manage budget, and oversee logistics.

• Support Team Backup: Provide coverage for other EAs and support staff as necessary

You Have

• 5+ years of Executive Assistant experience supporting multiple senior leaders, preferably within a fast-paced, high-growth organization.

• Highly organized with the proven ability to manage multiple calendars, prioritize effectively, and execute tasks with rigorous attention to detail.

• Exceptional interpersonal and communication skills, both verbal and written; adept at engaging with diverse stakeholders at all organizational levels.

• Proactive, solutions-oriented mindset, capable of anticipating executive needs and independently addressing issues to enhance productivity and efficiency.

• Strong discretion, judgment, and professionalism in managing confidential and sensitive information.

• Advanced proficiency with productivity tools, including Google Suite, Slack, MS Office (Word, Excel, PowerPoint, Outlook), and Apple products.

• Strong collaboration skills across cross-departmental groups to align on objectives.

• Proven track record of working across multiple workstreams and ability to prioritize tasks and requests.

• Comfort using AI tools (e.g., ChatGPT, Claude) to work more efficiently

• Nice to have:

• Experience at a high-growth tech startup

• Background supporting a sales or go-to-market teams

• Experience planning conferences, offsites, or customer events.

This role is currently based in Brooklyn, NY, USA until a planned office relocation to Midtown Manhattan in the Summer of 2027. Candidates must be within commuting distance from our current and future office locations and be willing to be onsite at least 3 days a week.

US Salary Range and Benefits

$115,000 - $125,000 USD

The salary range, to the extent specified for this role, is a good faith statement of the minimum and maximum levels of the annual based salary for the position. The base salary offered to a successful candidate will depend on a wide range of compensation factors, including, but not limited to, work experience, education and/or training, critical skills, and/or business considerations. Competitive equity grants are included in the majority of full time offers; and are considered part of Altana's total compensation package. Altana also offers either a discretionary bonus or a variable compensation plan depending on the role. Additionally, Altana offers top-tier benefits for full-time employees, including:

• Flexible Time Off: Altana operates with a Flexible Time Off (FTO) policy that gives you agency over your own time off so you can maximize your work-life balance.

• Parental Leave: We offer industry leading Paid Parental Leave (PPL), providing 14 weeks of leave for non-birthing, adoptive, and foster parents and up to 26 weeks of leave for birthing parents, all paid at 100% of your base salary.

• Health Benefits: We have a full suite of medical, vision, and dental benefits with generous employer contributions, designed to give you flexibility and choice for your individual health situation. Our high deductible health plan is 100% employer paid for employees and supplemented with an employer contribution to your Health Savings Account (HSA). There is also a Flexible Spending Account (FSA) option.

• Supplemental Benefits: Altana provides life, short- and long-term disability, and AD&D insurance coverage, all at no cost to you, so you know that you and your loved ones are covered in case of an emergency.

• 401(k) Savings: Save for and invest in your future using our Fidelity 401(k) retirement savings program.

• Commuter Benefits: Save money on your commute by setting aside pre-tax funds for public transit or parking!

• Wellness: Because we value mental and emotional health, every Altana employee has access to a free premium subscription to Calm, the #1 app for meditation, sleep, and mindfulness.

• Pet Insurance: Pets are family too! Keep them…