Executive Assistant to the CEO

About this role

Executive Assistant - DotYeti

Important Note: This position requires overnight-shift hours (2:00 PM - 10:00 PM Buenos Aires Time).
We're looking for a proactive and client-focused Executive Assistant to help us build strong, lasting relationships with our clients and ensure smooth collaboration with our creative team. You'll play a key role in managing the end-to-end client experience and the CEO's daily operations, making sure expectations are aligned, communication is clear, and the final outputs exceed expectations.
What you'll do:

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Master Calendar & Appointment Setting: Manage the CEO's complex calendar and act as a proactive appointment setter, coordinating with prospects to get high-value meetings on the books.

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CRM & Inbox Triage: Own the CRM (HubSpot) by keeping data clean, managing the sales pipeline, and handling email triage to ensure no lead or priority falls through the cracks.

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Meeting & Action Item Tracking: Attend key meetings to take detailed notes and ensure all resulting action items—especially those related to client follow-ups—are tracked and executed.

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Light Project Management: Assist with organizing business files, tracking project deliverables, and ensuring necessary documentation is current and accessible.

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Research & Sales Collateral: Conduct research on prospects and assist in preparing high-quality decks, documents, and proposals to help close deals.

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Personal Administration: Handle occasional personal administrative tasks, including complex travel bookings, expense reporting, or managing corporate/personal gifting.

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Maintain Confidentiality: Exercise the highest level of discretion across all aspects of the role, protecting sensitive business and personal information.

Our ideal candidate:

• Has 3+ years of proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role.

• Has solid experience as a HubSpot Power User and feels confident managing CRM workflows, contacting clients, and sales pipelines.

• With excellent written and verbal communication skills, and a keen ability to articulate thoughts clearly and draft polished correspondence.

• You are proactive, detail-oriented, and have a demonstrated ability to "manage up" and anticipate needs before they are stated.

• Can work in PST working hours.

• Strong English communication skills.

Bonus Points for:

• Previous startup and/or design agency experience.

• Experience handling design requests for MSMEs, large corporations, and entrepreneurial initiatives.

What We Offer:

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Fully Remote Work: Enjoy the flexibility of a remote work environment in an independent contractor setup.

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Paid Time Off & Benefits: Generous paid time off and mental health leave.

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Competitive Compensation: Competitive salary with yearly performance-based raises.

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Equipment Allowance: Allowance provided to equip your home office.

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Professional Growth: Opportunity to grow with a talented and collaborative team.

Hiring Process:

• Initial Interview

• Second-level Interview

• Final Interview

• Job Offer!

Note: We are currently not accepting meeting requests for this position through our website. Submit your application via this job ad.
Originally posted on Himalayas