Coaching Team Executive Assistant

About this role

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Role: Coaching Team Executive Assistant

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Location: Remote (overlap with US mornings)

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Type: Full-Time (Flexible)

About Purple Circle
At Purple Circle, were on a mission to impact one billion lives by helping career coaches grow successful, meaningful businesses.
Founded by Davis Nguyen, were a fully remote team that supports coaches through retreats, mentorship, and strategic programs designed to help them scale their income and impact - while staying true to their values.
Who We Are Hiring For...
We’re hiring a full-time Coaching Team Executive Assistant to directly support our Coaching Team in managing client success, optimizing systems, and helping build products that scale our impact.
This is not a glorified scheduling or note-taking role, we already have AI for that.
Instead, we’re looking for someone who thrives in fast-paced environments, can proactively solve problems, and isn’t afraid to bring strategic ideas to the table.
This person will act as the operational and strategic right-hand to our coaching team, ensuring nothing falls through the cracks.
What We Offer

• Daily exposure to how top-performing coaching businesses operate behind the scenes

• Opportunity to collaborate directly with our CEO, coaching team, and high-level clients

• Growth path into program management or product operations

• Be part of a mission-driven culture with ambitious goals and deep impact

You Might Be The One We're Looking For If You...

• Have strong operational thinking and know how to break big ideas into systems

• Are resourceful, independent, and able to find your own answers

• Can write clearly and confidently in English

• Genuinely care about helping others succeed
Think like a product manager, but love the speed of startup life

• Have 2+ years of experience in operations, coaching support, or executive assistance

Here Are Some Of The Responsibilities You Will Have...
Operations & Client Management

• Track where each client is within our coaching program

• Help coaches identify member progress, stuck points, and milestone completions

• Manage client-facing logistics like scheduling sessions and reminders

• Organize notes, follow-ups, and back-end tracking after group calls

Process Building & Execution

• Turn messy systems into repeatable processes and SOPs

• Build internal resources and trackers to help coaches operate more efficiently

• Solve problems like: “How do we handle a coach calling in sick?” or “How do we track video submissions for review?"

Product & Project Support

• Support creation of new tools (like GPT-based call analyzers) to save coaching time

• Run mini research or product improvement projects that improve our delivery

• Coordinate with external contractors or freelancers (e.g., editors, designers)

Strategic Thinking & Creative Input

• Contribute to content and outreach strategy (e.g. creating whitepaper campaign ideas)

• Suggest and test improvements to client experience based on data or feedback

• Help clients with lead generation diagnostics and campaign improvement ideas

What Success Looks Like

• Coaching team members feel supported and able to focus on coaching, not logistics

• You catch issues before they become problems (e.g. missed deadlines, scheduling gaps)

• Clients feel seen, supported, and tracked through every step of their journey

• Mini-projects are completed on time and with care, without needing micromanagement

Benefits

• Get higher compensation compared to the local average.

• Decide where you work (work from home, from Penghu, wherever).

• Pick your hours (as long as you hit deadlines, no one cares when or how you work). If you want to take a trip to Sun Moon Lake with friends or family, just do it.

• Have career opportunities to grow. Past Executive Assistants have gone on to other roles, including Design Manager, Operations Manager, Chief of Staff, and COO.

Requirements

• Excellent written and verbal communication in English

• Able to work remotely and asynchronously, with a strong internal drive

• Comfortable using tools like Notion, Slack, Google Sheets, Zoom, ChatGPT

• (Bonus) Familiar with the coaching, online education, or service business space

Bonus Points If You

• Have worked on a coaching or consulting team before

• Know how to analyze user journeys or lead conversion funnels

• Enjoy building automations or streamlining systems

• Can assist in light content creation, editing, or marketing campaign setup

Here Is What Our Culture Is Like

• Our Founder - Davis speaking at DCBKK

• Example of our member live events - Tulum 2025

Where Do I Apply?
MUST Submit your application here: Link to Apply

• Your resume

• A short video (<4mins) about how your previous experiences have prepared you

Were not just looking for skills - were looking for someone who gets what were building and wants to be part of it. If you have questions, email
PS: Purple Circle is a new initiative launched by Davis Nguyen, the founder of My Consulting Offer, to continue his mission of empowering others - this time by helping career coaches and purpose-driven entrepreneurs grow their businesses through strategy, systems, and storytelling.
Originally posted on Himalayas