Assistant Project Manager (with Deltek ComputerEase experience)

About this role

The Assistant Project Manager plays a critical role in ensuring smooth project operations, including set-up, tracking, and documentation. Candidates should have at least 2+ years of experience working with the ComputerEase software and experience in working with U.S. firms.

Key Responsibilities

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Project Setup

• Establish job accounts, review top sheets and lighting/power packages, and assess project values.

• Coordinate job setup communication, emailing suppliers and copying .

• Distribute field binders and plans to Foremen.

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Change Orders

• Assign change order numbers and log them in CE as required.

• Process change orders, send them to customers, and follow up to secure approval.

• Communicate change order details with field teams as necessary.

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Cost Coding & Work Order Tracking

• Gather and monitor Work Orders/Day Work Orders for projects.

• Validate hours and cost codes on timecards, matching them to Work Orders, Day Work Orders, and Change Orders.

• Pre-code accounts payable entries related to Change Orders, Service, Lighting, or Power before others complete the final entries.

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Submittals

• Send vendor Purchase Orders (POs) for lighting and power, requesting submittals as needed.

• Submit to customers and follow up for approvals.

• Verify accuracy and release material orders, monitoring shipment dates for project timelines.

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Closeouts
• Prepare closeout documents, including warranties and as-builts, for contractors as requested.

•
Project Shipping Coordination

• Manage shipment appointments, coordinate with vendors, and update Foremen/Project Managers as needed.

• Provide reminders to Foremen about upcoming deliveries.

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Material Orders

• Supply Foremen with POs upon request.

• Process material orders as needed and ensure they are entered into CE for tracking.

Skills, Knowledge and Expertise

• 2+ years of experience working with the ComputerEase software and experience in working with U.S. firms.

• A bachelor's degree or 2 years of experience working as an assistant project manager.

• Experience studying proposals, blueprints, specifications, and related documents to identify labor, material, and time requirements for projects.

• Ability to compile a professional presentation and create reports on costing data.

• Possesses keen analytical skills.

• Excellent math and data analysis skills with a strong preference for Excel /Google Sheets mastery.

• Strong problem-solving skills.

• Strong preference for an individual with great control of both written and verbal English skills

Benefits

• Above market salary

• HMO on Day 1 for principal and two dependents

• Government-mandated benefits

• Performance-based Incentives

• Quarterly Company Events

• In-depth training for career growth

• Great Company Culture and HR experience

• 1,000 PHP De Minimis

• Equipment and software provided

Originally posted on Himalayas