Administrative / Executive Assistant – Real Estate & Contracting

Sobre esta vaga

We are looking for a highly organized and detail-oriented Administrative / Executive Assistant with strong administrative skills, comfort working with numbers and spreadsheets, and hands-on experience with QuickBooks Online (required).
This role will support real estate administration and provide general administrative assistance to a drywall and contracting business. The ideal candidate is proactive, reliable, and comfortable managing financial records, coordinating day-to-day activities, and keeping information organized across multiple business operations.
Key Responsibilities
Real Estate Administration

• Track incoming and outgoing payments and maintain accurate financial records.

• Organize expense information and assist with basic financial tracking.

• Communicate with tenants regarding inquiries, payments, and property-related matters.

• Coordinate maintenance requests with tenants and service providers.

• Manage property-related information and administrative tasks through TenantCloud.

QuickBooks & Financial Administration

• Use QuickBooks Online to record, organize, and maintain financial transactions.

• Assist with tracking income, expenses, payments, and other financial records.

• Maintain spreadsheets and ensure accurate data entry.

• Organize financial documentation and support basic expense tracking and reporting.

Executive & Administrative Support

• Manage calendars, schedule appointments, and coordinate daily activities.

• Handle phone calls, messages, and general communications.

• Take meeting notes, maintain documentation, and track follow-up items.

• Provide day-to-day administrative support while the client and team are on the road.

• Assist the existing in-house Executive Assistant with minor administrative tasks for the drywall and contracting business after training.

• Follow up on outstanding tasks and help maintain organized workflows across both businesses.

Requirements

• Previous experience as an Administrative Assistant, Executive Assistant, or in a similar administrative support role.

• Required: Hands-on experience using QuickBooks Online.

• Experience working with spreadsheets, numbers, financial records, and data entry.

• Ability to track payments, organize expenses, and maintain accurate administrative records.

• Strong organizational skills and attention to detail.

• Excellent communication and follow-up skills.

• Ability to manage multiple tasks and priorities independently.

• Proficiency in calendar management, scheduling, phone handling, and general administrative tools.

• Willingness to learn new financial processes and property management workflows.

• Ability to handle confidential business and financial information with discretion.

Nice to Have

• Experience in real estate administration or property management.

• Familiarity with TenantCloud or similar property management platforms.

• Experience coordinating maintenance requests and communicating with tenants.

• Previous experience supporting a construction, drywall, or contracting business.

• Experience with expense tracking, financial administration, or basic bookkeeping.

• Experience supporting business owners or executives who work remotely or travel frequently.

Key Competencies

• Organization and attention to detail

• Communication and interpersonal skills

• Time management and prioritization

• Proactivity and problem-solving

• Adaptability and willingness to learn

• Reliability and accountability

Originally posted on Himalayas