Administrative Assistant (Oil&Gas)

About this role

Administrative Assistant (Oil&Gas)
12-Month Contract
Location : Jurong Refinery
Company Transport Provided
Industry : Oil & Gas

Our client is one of the world's largest publicly traded international oil and gas companies. They are actively looking for Administrative Assistant to join their operations.

Job Summary
To ensure that their client groups are supported appropriately through activities such as organizational logistics, expense administration, travel coordination, and event logistics.
Additionally, Assistants are responsible for building technological and foundational skills necessary to support decision making which may involve cross-cultural and high exposure clients internally, externally, and cross-functionally.

Responsibilities:
Provide guided administrative support to client group.
May be functional based role that supports mid-level managers and events with limited exposure.
May support executing or overseeing key processes for a broader team rather than general, individualized support.
Develop foundational skills and knowledge to execute tasks and utilize technology.
Build skills by identifying resources.
Learn about the business through mentoring relationships and asking questions.
Manage expense reports, invoices, time writing, and time keeping
Coordinate scheduling of meetings and events
Process personnel logistics activities including org charts and communication
Manage office logistics and supplies, including but not limited to stationery, snacks, uniform, PPE and equipment
Make travel arrangements as necessary
May support a key process for a broader team or organization
Perform purchase requisition creating and other transactions on EM platforms, including but not limited to SAP, accrual posting, KPA flex, workforce report, capex/opex report and stewardship deck preparation
Follow up on Purchase Request/ PO/ LVPO creation and inform vendors once ready
Follow up on invoices and vendor payment status as necessary
Coordinate air freight and mail as necessary
Book training slots for personnel as necessary
Safety Fire warden during Emergency Response
WebCAT administrator and Enablon Power User
AP Polaris Power User as required

Requirements:
Excellent verbal and written communication skills, MS Office (Word, Excel and PowerPoint) and email systems, typing and dictation, excellent administrative coordination abilities, customer service experience

Lim Pey Chyi – [email protected]
Recruitment Consultant (R2090579)
Manpower Staffing Services (S) Pte Ltd
EA Licence: 02C3423