Administrative Assistant

About this role

Who We Are

Atwell, LLC is a bold leader in the consulting, engineering, and construction services industry, delivering a broad range of creative solutions to clients in the real estate & land development, and energy markets. We have a strong national presence and a diverse, award-winning project portfolio. Atwell is a privately owned company, with 2,000+ passionate team members across 75+ locations and growing!

Atwell, LLC is a proud recipient of the following 2025 awards:

• Ten consecutive years in a row as a “Best Place to Work” by Zweig Group (#11)

• Recognized as #70 in the ENR Top 500 Design Firms, ranked in every region

• Recognized in Crain's “Fast 50” as one of the fastest-growing companies (#14)

• Recognized as the 2025 ENR Design Firm of the year for the Southeastern US

A Professional, organized, and service-oriented Administrative Assistant to serve as the first point of contact for our Sarasota Office. The role is responsible for creating a welcoming environment for employees, clients, and visitors while providing administrative and operational support to ensure the office runs efficiently. The ideal candidate is proactive, detail-oriented, and enjoys a team environment.

Essential Functions:

• Front Desk & Office Administration:

• Serves as the primary point of contact for visitors, clients, and incoming phone calls.

• Answers and direct calls on main phone line.

• Manage conference room schedules and coordinate meeting space reservations for project teams and client meetings.

• Receive, sort, and distribute incoming mail and packages.

• Coordinate printing, scanning, document preparation, and courier services.

• Process invoices by coding and forwarding them to corporate accounting team.

• Prepare FedEx, USPS, and other shipping labels and ensure timely shipment of outgoing packages.

• Office Operations & Facilities

• Maintain the appearance, cleanliness, and organization of common office areas.

• Coordinate with office cleaning vendors and building tenant and ensure office standards are maintained.

• Manage office and kitchen supplies, including purchasing and stocking snacks, beverages, and other office necessities.

• Load and run dishwashers daily and maintain kitchen cleanliness.

• Clean and organize refrigerators and microwaves on a regular schedule.

• Maintain inventory of company promotional items, business cards, envelopes, and branded materials; coordinate reordering as needed.

• Employee and Team Support

• Prepare and set up workstations for new hires, including desks, docking stations, monitors, and office supplies.

• Help create a welcoming onboarding experience for new employees.

• Support project teams with administrative needs assigned.

• Event Coordination

• Partner with the Executive Administrator to coordinate office events and employee engagement activities, including:

• Monthly team lunches

• Bi-weekly employee events

• Quarterly office events

• Office Budget Tracking

• Annual Holiday celebrations

• Annual client appreciation and gift programs

• Conference/seminars

Nonessential Functions:

• Assist with misc. items for multiple offices/ facilities

• Assist with special projects

• Support employee travel setup and expense-related processes.

Experience:

• 1-3 years’ experience in administrative assistant, receptionist, office coordinator, or similar role.

• Excellent communication skills

• Strong organizational skills with the ability to manage multiple priorities and deadlines.

• Proficiency in Microsoft Office Suite,…