Administrative Assistant

About this role

<div class="content-intro"><p><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><strong>Who We Are</strong></span></p> <p><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><strong>Atwell, LLC </strong>is a bold leader in the consulting, engineering, and construction services industry, delivering a broad range of creative solutions to clients in the real estate & land development, and energy markets. We have a strong national presence and a diverse, award-winning project portfolio. Atwell is a privately owned company, with 2,000+ passionate team members across 75+ locations and growing!</span></p> <p><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><strong>Atwell, LLC</strong> is a proud recipient of the following <strong>2025</strong> awards:</span></p> <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Ten consecutive years in a row as a “Best Place to Work” by Zweig Group (#11)</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Recognized as #70 in the ENR Top 500 Design Firms, ranked in every region</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Recognized in Crain's “Fast 50” as one of the fastest-growing companies (#14)</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Recognized as the 2025 ENR Design Firm of the year for the Southeastern US</span><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><br></span></li> </ul></div><p>A Professional, organized, and service-oriented Administrative Assistant to serve as the first point of contact for our Sarasota Office. The role is responsible for creating a welcoming environment for employees, clients, and visitors while providing administrative and operational support to ensure the office runs efficiently. The ideal candidate is proactive, detail-oriented, and enjoys a team environment.</p> <p><strong>Essential Functions:</strong></p> <ul> <li>Front Desk & Office Administration: <ul> <li>Serves as the primary point of contact for visitors, clients, and incoming phone calls.</li> <li>Answers and direct calls on main phone line.</li> <li>Manage conference room schedules and coordinate meeting space reservations for project teams and client meetings.</li> <li>Receive, sort, and distribute incoming mail and packages.</li> <li>Coordinate printing, scanning, document preparation, and courier services.</li> <li>Process invoices by coding and forwarding them to corporate accounting team.</li> <li>Prepare FedEx, USPS, and other shipping labels and ensure timely shipment of outgoing packages.</li> </ul> </li> <li>Office Operations & Facilities <ul> <li>Maintain the appearance, cleanliness, and organization of common office areas.</li> <li>Coordinate with office cleaning vendors and building tenant and ensure office standards are maintained.</li> <li>Manage office and kitchen supplies, including purchasing and stocking snacks, beverages, and other office necessities.</li> <li>Load and run dishwashers daily and maintain kitchen cleanliness.</li> <li>Clean and organize refrigerators and microwaves on a regular schedule.</li> <li>Maintain inventory of company promotional items, business cards, envelopes, and branded materials; coordinate reordering as needed.</li> </ul> </li> <li>Employee and Team Support <ul> <li>Prepare and set up workstations for new hires, including desks, docking stations, monitors, and office supplies.</li> <li>Help create a welcoming onboarding experience for new employees.</li> <li>Support project teams with administrative needs assigned.</li> </ul> </li> <li>Event Coordination <ul> <li>Partner with the Executive Administrator to coordinate office events and employee engagement activities, including: <ul> <li>Monthly team lunches</li> <li>Bi-weekly employee events</li> <li>Quarterly office events</li> <li>Office Budget Tracking</li> <li>Annual Holiday celebrations</li> <li>Annual client appreciation and gift programs</li> <li>Conference/seminars</li> </ul> </li> </ul> </li> </ul> <p>Nonessential Functions:</p> <ul> <li>Assist with misc. items for multiple offices/ facilities</li> <li>Assist with special projects</li> <li>Support employee travel setup and expense-related processes.</li> </ul> <p><strong>Experience:</strong></p> <ul> <li>1-3 years’ experience in administrative assistant, receptionist, office coordinator, or similar role.</li> <li>Excellent communication skills</li> <li>Strong organizational skills with the ability to manage multiple priorities and deadlines.</li> <li>Proficiency in Microsoft Office Suite,…