Administrative Assistant

About this role

<div class="content-intro"><p class="p1"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Rumble </strong>is <em>the</em> Freedom-First technology platform. We proudly offer a video platform, cloud services, advertising solutions, and a non-custodial cryptocurrency wallet.</span></p></div><p><span data-contrast="none">Rumble is looking for an Administrative Assistant who will keep our offices running smoothly day to day. You’ll handle the details that make work frictionless: office organization, travel coordination, mail and packages, vendor liaison, and general admin support for the wider team.</span></p> <p><span data-contrast="none">In this role, you’ll be the central point of contact for office operations, making sure common areas are tidy and stocked, supplies are where they need to be, and employees and visitors have what they need to do their best work. You’ll partner closely with HR, IT, Finance, and team leads to maintain an organized, efficient, and professional working environment across multiple locations.</span></p> <h2 id="responsibilities" class="font-editorial font-bold mb-2 mt-4 [.has-inline-images_&]:clear-end text-base first:mt-0">Responsibilities</h2> <ul> <li><span data-contrast="none">Maintain overall office organization, ensuring common areas such as meeting rooms, kitchens, and reception are tidy, presentable, and well stocked.</span></li> </ul> <ul> <li><span data-contrast="none">Monitor and maintain office supplies and general kitchen supplies, placing timely orders and managing inventory for multiple offices.</span></li> </ul> <ul> <li><span data-contrast="none">Manage incoming and outgoing mail and packages, including distribution, courier pick-ups or drop-offs, and tracking as required.</span></li> </ul> <ul> <li><span data-contrast="none">Provide general administrative support such as scanning, photocopying, printing, and basic document preparation.</span></li> </ul> <ul> <li><span data-contrast="none">Coordinate domestic and international travel for employees, including flights, hotels, ground transportation, and visa support where required, ensuring bookings are compliant with the company travel policy.</span></li> </ul> <ul> <li><span data-contrast="none">Liaise with external suppliers and service providers (office supply vendors, cleaners, maintenance, couriers) to ensure high-quality, cost-effective service.</span></li> </ul> <ul> <li><span data-contrast="none">Track and reconcile small office-related invoices and expenses, and support expense reporting and basic record-keeping.</span></li> </ul> <ul> <li><span data-contrast="none">Support planning and logistics for internal meetings, events, and team activities, including room bookings, catering, and materials.</span></li> </ul> <ul> <li><span data-contrast="none">Provide day-to-day administrative support to managers and teams, including scheduling meetings and appointments, preparing documents and presentations, and drafting simple reports.</span></li> </ul> <ul> <li><span data-contrast="none">Assist with onboarding logistics for new hires, including workstation set-up, access coordination, office tours, and welcome materials, in partnership with HR and IT.</span></li> </ul> <ul> <li><span data-contrast="none">Handle ad hoc administrative tasks and special projects that support smooth office operations and a positive employee experience.</span></li> </ul> <h2 id="qualifications" class="font-editorial font-bold mb-2 mt-4 [.has-inline-images_&]:clear-end text-base first:mt-0">Qualifications</h2> <ul> <li><span data-contrast="none">3+ years of experience in an administrative assistant, office coordinator, or office manager role, ideally within a fast-paced or growing organization.</span></li> </ul> <ul> <li><span data-contrast="none">Strong organizational and time-management skills, with the ability to prioritize effectively, manage multiple tasks, and support different stakeholders at once.</span></li> </ul> <ul> <li><span data-contrast="none">Experience coordinating travel and working with third-party vendors or service providers.</span></li> </ul> <ul> <li><span data-contrast="none">High level of accuracy and attention to detail, especially when handling bookings, invoices, expenses, and documentation.</span></li> </ul> <ul> <li><span data-contrast="none">Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort learning new systems and tools.</span></li> </ul> <ul> <li><span data-contrast="none">Strong written and verbal communication skills, with a professional, service-oriented approach.</span></li> </ul> <h2 id="preferred-qualifications" class="font-editorial font-bold mb-2 mt-4 [.has-inline-images_&]:clear-end text-base first:mt-0">Preferred Qualifications</h2> <ul> <li><span data-contrast="none">Experience supporting multiple offices or distributed…