Administrative Assistant

About this role

<p>At Lightspeed Systems, we're passionate about helping schools create safer and more effective digital learning environments. Our solutions support millions of students worldwide by providing visibility, safety, and management tools for educational technology.</p> <p>We're looking for an organized and proactive Administrative Assistant to support our day-to-day operations and help keep our teams running smoothly. This is an excellent opportunity for someone early in their administrative career who enjoys organization, coordination, and supporting a busy team environment.</p> <p>As an <strong>Administrative Assistant</strong>, you will provide administrative and organizational support across multiple departments. You'll help coordinate meetings, manage schedules, organize documents, and support internal events and projects.</p> <p>This role is ideal for someone who is detail-oriented, dependable, and enjoys working in a collaborative environment in the UK.</p> <p>About The Role</p> <ul> <li>Coordinate meetings, appointments, and team calendars.</li> <li>Schedule internal and external calls and distribute meeting invitations.</li> <li>Prepare meeting agendas, notes, and follow-up action items when needed.</li> <li>Support travel arrangements, including bookings and itineraries.</li> <li>Assist with planning team meetings, training sessions, and company events.</li> <li>Process expenses and assist with administrative reporting.</li> <li>Support onboarding and administrative activities for new employees.</li> <li>Assist with special projects and administrative tasks as assigned.</li> </ul> <p>About You</p> <ul> <li>1–3 years of experience in an administrative, office support, coordinator, or customer service role.</li> <li>Strong organizational skills with excellent attention to detail.</li> <li>Ability to manage multiple tasks and priorities effectively.</li> <li>Strong written and verbal communication skills.</li> <li>Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint).</li> <li>Comfortable learning new systems and tools.</li> <li>Ability to handle confidential information appropriately.</li> <li>Familiarity with expense management systems.</li> <li>Knowledge of Google Workspace.</li> </ul> <p><em>This is a remote position open to candidates residing in the United Kingdom.</em></p><div class="content-conclusion"><p><span style="text-decoration: underline;"><strong><span data-contrast="none">ABOUT US</span></strong><span data-ccp-props="{}"> </span></span></p> <p><span data-contrast="none">With more than 25 years of serving education, Lightspeed Systems delivers the most in-depth visibility and control to power exceptional schools where students are safe and engaged; technology is compliant and easily managed; and resources are secure and optimized. Purpose-built for school networks and devices, Lightspeed’s cloud-managed solutions include the most effective web filtering, student safety monitoring, classroom management, device management, and data analytics software available. Headquartered in Austin, Texas, with a European office in London, UK, Lightspeed serves over 23 million students across 31,000 schools in 43 countries, utilizing 15 million devices. Learn more at </span><a href="http://www.lightspeedsystems.com/"><span data-contrast="none">www.lightspeedsystems.com</span></a><span data-contrast="none">.</span><span data-ccp-props="{}"> </span></p> <p>We love our employees, and we show it. Our benefits and perks are built to support your overall wellbeing—at work and beyond. Offerings vary by country.</p> <p><span style="text-decoration: underline;"><strong>ABOUT OUR ATX HQ</strong></span><span data-ccp-props="{}"> </span></p> <p><span data-contrast="none">If your role includes spending time onsite, you will LOVE being at the ranch. Our uniquely Lightspeed (and totally Texas) corporate headquarters has everything Lightspeeders need to get the job done – and a whole lot more.</span><span data-ccp-props="{}"> </span></p> <ul> <li data-leveltext="" data-font="Symbol" data-listid="8" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="10" data-aria-level="1"><span data-contrast="none">15,000 sq. ft. of open work area, offices, and huddle rooms</span><span data-ccp-props="{}"> </span></li> <li data-leveltext="" data-font="Symbol" data-listid="8"…