US Finance & Accounting Manager

About this role

Work Setup: Remote
Shift: US Shift
Schedule: 9pm - 6am MNL
We are seeking a detail-oriented and dependable US Finance & Accounting Manager to oversee day-to-day financial operations. This role is hands-on and operational, responsible for invoicing, collections, payroll, commission tracking, vendor payments, and maintaining accurate financial records in QuickBooks Online.
Qualifications:

• 5 to 10 years of accounting or bookkeeping experience

• Advanced proficiency in QuickBooks Online

• Experience managing commissions and variable compensation

• Comfortable handling collections professionally

• Experience coordinating with external CPAs

• Strong organizational skills and attention to detail

• Clear written and verbal communication skills

• Experience in service-based businesses

Preferred:

• Experience with international payments

• Experience in recruiting, SaaS, or professional services environments

Job Responsibilities:
Billing & Invoicing

• Create and manage up to 100 invoices per month in QuickBooks Online

• Ensure billing accuracy across multiple service lines

• Maintain documentation of contracts, billing terms, and commission structures

• Respond to client billing inquiries

Accounts Receivable & Collections

• Track all incoming payments (U.S. and international)

• Manage AR aging reports

• Proactively follow up on outstanding balances via email and phone

• Maintain disciplined collection processes

Commission Management

• Calculate recruiter and channel commissions

• Track variable and residual compensation structures

• Ensure timely and accurate commission payouts

Payroll & Contractor Administration

• Process U.S. payroll for approximately 10 employees via QuickBooks

• Manage 1099 contractor payments

• Prepare and coordinate W-2 and 1099 filings

• Oversee 401(k) contributions and related payments

Accounts Payable

• Manage vendor and contractor payments

• Oversee recurring expenses and credit cards

• Coordinate international payments and wires

Financial Accuracy & Reporting

• Maintain accurate books on a cash basis

• Reconcile bank and credit card accounts

• Maintain clean general ledger records

• Export monthly financial reports from QuickBooks

• Coordinate with CPA on tax filings and year-end close

Originally posted on Himalayas