Travel & Purchasing Coordinator (Senior)

About this role

Overview
DecisionPoint seeks a Senior Travel & Purchasing Coordinator to manage travel-authorization and purchasing-request documentation for the USMEPCOM ENLIST program. This role prepares and performs quality-control reviews of Travel Authorization Requests, Requests to Initiate Purchase, and Consent to Purchase requests while tracking Government concurrence, purchasing activity, travel status, costs, and supporting documentation.
The Senior Travel & Purchasing Coordinator will work closely with program leadership, travelers, task leads, finance, procurement, subcontractors, and Government stakeholders to ensure requests are complete, accurate, timely, and compliant with applicable task order requirements. The successful candidate will maintain organized records, monitor approval workflows, support trip reporting, and provide accurate data for program reports and Task Order Management Portal dashboards.
This position is remote, with preference given to candidates located in or near Chicago.
Note: By applying to this position, you acknowledge and consent to having your resume included in an active competitive government contract bid.
Duties & Responsibilities
The Senior Travel & Purchasing Coordinator will:

• Prepare, review, and process Travel Authorization Requests, Requests to Initiate Purchase, and Consent to Purchase requests.

• Perform quality-control reviews to verify that requests are complete, accurate, adequately supported, and submitted using the required templates.

• Coordinate request development and correction with travelers, task leads, program leadership, finance, procurement, and subcontractors.

• Route requests through established approval workflows and track Government review and concurrence.

• Confirm that travel and purchases do not proceed before required Government concurrence is received.

• Maintain current logs of submitted, pending, approved, returned, rejected, completed, and closed requests.

• Monitor request dates, approval status, funding information, costs, vendors, travelers, destinations, and other required data.

• Support timely submission of travel and purchasing requests to allow adequate Government review.

• Track whether requested purchases involve commercial or non-commercial products or services.

• Maintain documentation supporting commerciality determinations, purchase approvals, and associated cost tracking.

• Track tools and other direct-cost purchases from initial request through approval, acquisition, invoicing, and closeout.

• Maintain travel records, including traveler name, location, trip duration, purpose, approval authority, estimated cost, actual cost, and destination point of contact.

• Prepare, coordinate, consolidate, and track trip reports requested by the Government.

• Reconcile travel and purchasing records with financial reports, invoices, approval documentation, and Task Order Management Portal data.

• Provide travel and purchasing information for Monthly Status Reports, Program Management Reviews, spend plans, forecasts, and other program-management products.

• Maintain accurate portal content, dashboards, approval records, supporting documents, and audit-ready files.

• Identify incomplete documentation, approaching deadlines, delayed approvals, cost discrepancies, and other workflow risks.

• Communicate request status, required corrections, approval decisions, and outstanding actions to relevant stakeholders.

• Develop and maintain travel and purchasing procedures, checklists, templates, trackers, and document-control standards.

• Support the transfer of travel and purchasing records, procedures, and open actions during transition-in and transition-out activities.

• Protect sensitive Government, financial, procurement, travel, and personnel information.
Qualifications
Required Qualifications

• Active Secret clearance or higher.

• Minimum of 8 years of relevant professional experience.

• Bachelor’s degree in Business, Administration, Logistics, or a related field.

Preferred Qualifications

• Experience coordinating Government travel, purchasing, procurement, logistics, document management, or administrative workflows.

• Experience preparing or processing Travel Authorization Requests, Requests to Initiate Purchase, Consent to Purchase requests, or comparable approval packages.

• Experience performing quality-control reviews of travel, purchasing, or financial documentation.

• Experience supporting Department of Defense, federal civilian, or other Government contracts.

• Knowledge of Government concurrence and approval requirements for contractor travel and purchases.

• Familiarity with the Federal Travel Regulation, Joint Travel Regulations, Department of State Standardized Regulations, or comparable Government travel guidance.

• Experience tracking tools, travel, other direct costs, vendors, approvals, and expenditures by CLIN or contract period.

• Experience preparing, consolidating, or maintaining formal trip reports.

• Experience distinguishing and tracking commercial and non-commercial products or services.

• Experience maintaining audit-ready records, approval histories, and supporting documentation.

• Experience supporting firm-fixed-price, fixed-price-award-fee, travel, tools, or other direct-cost CLINs.

• Experience maintaining content in document repositories, program portals, dashboards, or automated approval workflows.

• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Teams.

• Experience with SharePoint, Power BI, Adobe Acrobat, workflow-management tools, or comparable collaboration platforms.

• Strong document-control, records-management, and quality-assurance capabilities.

• Excellent written and verbal communication skills.

• Strong organizational, coordination, and time-management skills.

• High attention to detail and commitment to accuracy, completeness, and regulatory compliance.

• Ability to manage multiple concurrent requests, deadlines,…