Temporary Administrative Officer - EU organisation

Over deze functie

Our client is an EU organization based in Brussels. Offices are reachable by public transports.

Jobomschrijving

* Manage administrative mailboxes and general office correspondence.
* Register and review invoices while maintaining accurate supplier records.
* Prepare payments and support budget and expense management activities.
* Liaise with external accountants and maintain accounting documentation.
* Manage membership fees, donations and other contributions.
* Monitor contracts, deadlines, renewals and procurement procedures.
* Prepare and maintain administrative and financial reports, trackers and overviews.
* Review project documentation to ensure contracts, invoices and supporting documents are complete and properly filed.
* Support the preparation of documentation for audits, compliance reviews and public authorities.
* Coordinate office suppliers, equipment, inventory and external service providers.
* Assist with employee onboarding and offboarding processes.
* Maintain well-organised administrative records and contribute to the improvement of internal procedures and workflows.
* Provide general administrative, operational and compliance support as required.

* A temporary contract until March (might be extended).
* A full-time contract.
* An international and fast-paced environment.