Talent Administrator

About this role

About us CF is a leading consultancy dedicated to making a lasting impact on health and healthcare. We work with leaders and frontline teams to improve health, transform healthcare, embed life science innovation and boost growth through investment. Our consultancy serves the entire healthcare sector, from healthcare systems and life sciences to health tech and sector suppliers. CF’s multi-disciplinary team provides end-to-end services, spanning strategy, finance, performance, organisational improvement, data and digital. We also create optimal policy conditions for healthcare advancements through evidence-based thought leadership, taking a proactive stance on key issues. As an inclusive and values-driven organisation, we are committed to excellence and are honoured to have received multiple industry awards. With unmatched access to UK healthcare data and specialist data science expertise, our consultants are a driving force for delivering positive and meaningful change. We are expanding from the UK into the Middle East and now Ireland, with additional geographies in our 2030 strategy. We inspire clients to make change happen and improve health outcomes. We support our people to be courageous in doing the right thing. About the role This is your opportunity to make a real impact in healthcare by providing innovative, efficient solutions and processes to CF’s People who are working to improve health and healthcare as one of the leading healthcare strategy teams in the UK and more globally. As a Talent Administrator, you will be a key part of our People team, responsible for maintaining up to date Recruitment function systems and helping us deliver efficient, effective Talent sourcing and management processes. Your role will involve ensuring a great experience for our candidates – both permanent, interim and contractor – and tracking and reporting on progress against key Recruitment and Associate metrics. Wherever required, you will be flexible and agile in supporting administration across the People function given People priorities and team annual leave. This could include maintaining the HR system, supporting creation and issuing of key HR documents, managing People function inboxes and triaging accordingly, or scheduling learning and engagement events, for example. This position demands someone who is proactive, flexible, efficient, detail-oriented and highly organised, with an interest in process improvement.  Joining our team offers a unique opportunity for professional development within a dynamic and supportive environment, enabling you to advance your career while contributing to our organisational growth and our people’s experience. Responsibilities Your responsibilities will include, but are not limited to: Recruiting Recruitment system: Maintain Workable with up-to-date information across all live roles both within candidate profiles and also across feedback and process. Interview scheduling: Partner with the Recruitment Manager to schedule interviews for candidates with appropriate interviewers and in appropriate timeframes / alignment to agreed Recruiting priorities. This includes proactively pursuing and, where needed, respectfully challenging busy interviewers to secure their availability and keep candidate timelines on track. Ensure internal only parallel invites contain the right materials for the interviewer. Where relevant ensure any advanced tasks requiring preparation or take based assessments are sent out as per the schedule. Candidate experience: Ensure the highest professionalism and experience for candidates through your interactions with them in the context of scheduling. Partner with the Recruitment Manager to ensure no candidates face delayed interview process times due to CF related factors. Simple Recruiting requests: Triage recruitment requests dealing with administrative questions / requirements directly and efficiently. Sourcing: Partner with the Recruitment Manager to assist in identifying excellent candidates for roles leveraging AI and the tools the Recruitment team is using and building. Work with relevant EAs of Managing Partners and Partners to get high quality, engaging reach out to select candidates through their LinkedIn profiles. Room preparation: Be present and available to collect candidates from Reception and get them into the meeting room ahead of scheduled interviews. Prepare all meeting rooms for interviews including set-up, water for the candidate and interviewer, IT connections set up where these are required. Liaise with the Recruitment Manager and the Office Manager or other EAs / PAs to ensure room set-up and collection is agreed with all arrangements in place where this is not you. Resourcing (Associates) Associate interview scheduling: Schedule interviews for potential Associates that have been identified by Resourcing / Ops / Recruitment team with the appropriate interviewers. Ensure internal only parallel invites contain the right materials for the interviewer. Where relevant ensure any advanced tasks requiring preparation or take based assessments are sent out as per the schedule. Recruitment system: Ensure all Associate profiles who go to a first round interview are on Workable with comments and feedback captured accordingly. There will be some backward-looking data capture and clean-up to get the system up to date in the first few months. Associate tracker: Own and champion the Associate Resourcing tracker and ensure the CMaP system reflects the correct data – both in terms of level of detail and accuracy. Partner with Resourcing and Ops to update or correct the system as required. Associate management: Work with Resourcing consultant to reach out to Associates periodically and as agreed to understand availability and stay in touch. Associate contracts: Administer associate agreement contracts with input from HR consultant or CPO as required Reporting and communications Communications: Help Recruitment Manager to…