Strategic Executive Assistant to the Director - Remote (Client based in AU)

About this role

Position: Strategic Executive Assistant to the Director
Salary: PHP 80,000 - 100,000 / month
Working Hours & Conditions: Aligned with AU hours; full-time - remote

OVERVIEW:
We're looking for a highly capable Strategic Executive Assistant to become the Director's right-hand person.
This is far more than diary management. You'll help organise the Director's thinking, research opportunities, evaluate new ideas, coordinate projects, and ensure initiatives move from concept to execution.
You'll be someone the Director can throw ideas at, knowing you'll ask the right questions, investigate whether they're commercially viable, and either build an implementation plan or explain why the idea may not be worth pursuing.

RESPONSIBILITIES:
Strategic Support:
Act as the Director's trusted sounding board for new ideas and business initiatives
Research new opportunities, suppliers, technologies and market trends
Evaluate ideas based on commercial viability, cost, risk and return on investment
Prepare business cases and recommendations
Break large ideas into actionable project plans
Prioritise initiatives based on business objectives
Executive Support;
Manage the Director's diary, meetings and priorities
Prepare meeting agendas and briefing documents
Take meeting minutes and ensure action items are completed
Manage email correspondence and follow-ups
Coordinate travel and appointments when required
Project Coordination:
Track strategic projects from concept through to completion
Coordinate internal teams and external stakeholders
Follow up outstanding actions and deadlines
Produce project status reports
Keep initiatives moving without constant direction
Research & Analysis:
Conduct competitor and market research
Investigate new software and technologies
Source suppliers and obtain pricing
Analyse data to support decision making
Prepare presentations and executive reports
Process Improvement:
Identify inefficiencies across the business
Recommend improvements to systems and workflows
Develop Standard Operating Procedures (SOPs)
Assist with implementing automation and AI tools
Document business processes
Communication:
Liaise with clients, suppliers and subcontractors
Coordinate with project managers and administration staff
Prepare professional reports and presentations
Represent the Director professionally when required
Requirements
QUALIFICATIONS:
Essential:
5+ years' experience as an Executive Assistant, Operations Coordinator, Project Coordinator or Chief of Staff
Exceptional organisational skills
Strong commercial awareness and business acumen
Excellent research and analytical abilities
Advanced Microsoft Office and Google Workspace skills
Outstanding written and verbal English
Ability to work autonomously and solve problems independently
Strong project management skills
High attention to detail
Desired but not required:
Experience with:
Monday.com
Asana
ClickUp
Notion
Microsoft Planner
Power BI
ChatGPT and AI productivity tools
Construction or engineering industry experience
IDEAL CANDIDATE:
We're looking for someone who naturally thinks like a business owner.
Someone who doesn't simply complete tasks but asks:
Is this the best way?
Is there a smarter option?
What's the return on investment?
What could go wrong?
How do we make this happen efficiently?
You'll be proactive, commercially minded, highly organised, and comfortable taking ownership. You'll thrive in a fast-paced environment where no two days are the same and enjoy helping turn ideas into tangible business outcomes.

TYPICAL RESPONSIBILITIES AFTER 90 DAYS:
Become the Director's primary point of coordination for strategic initiatives
Independently research and assess new business ideas before presenting recommendations
Manage key internal projects from planning through execution
Produce executive dashboards and progress reports
Improve internal systems and workflows
Reduce the Director's administrative workload by proactively managing priorities and follow-ups
Ensure strategic initiatives continue progressing without requiring constant oversight