Stock Control Assistant

About this role

Job Purpose
To ensure that stock management procedures are in place to safeguard company's stocks against avoidable losses.
Principal Accountabilities

• Perform White Oil / Black Oil products reconciliation daily (Mogas, Gasoil, JETA1, Fuel Oil).

• Perform LPG Bulk reconciliations daily.

• Manual reconciliation for all products to be done daily.

• Perform Non-Silo Reconciliation monthly.

• Perform daily reconciliation of Additives (Mogas, Gasoil and Fuel Oil).

• Calculate receipt of White Oil / Black Oil and LPG Tankers on every tanker arrival.

• Calculate all intertank transfers for White Oil.

• Calculate LPG bulk transfers from ESCOL to Total & Vivo Energy when done.

• Raise deals / purchase orders in Aspect for White Oil / Black Oil and LPG tankers/transfers as per quantity ordered.

• Do receipts for White Oil / Black Oil and LPG Black Oil tanker figures in Aspect for every tanker received.

• Ensure stock of all products in SAP are positive at COB everyday as per requirement.

• Perform receipt for Lubricants in SAP.

• Participate in PPC and Stock closure.

• Verify bunker/barge sheets with BDN and customs sheets daily and dispatch where necessary.

• Send PO numbers by mail to match STC invoices at latest 3 days before payment after receipt of invoice.

• Raise ZHSP orders for competitors in SAP when necessary.

• Process borrow loan / hospitality transactions in SAP.

• Ensure cycle counts of lubricants, fittings, cylinders and additive are done monthly.

• Declaration of monthly consolidated bills and cargo sales bills to Broker / Customs.

• Submit loss & gain statements with appropriate comments for approval before 5th working day of each month.

• Ensure that monthly gain loss statements are signed by Terminal Operations Manager and Distribution Manager.

• Maintain positive stock in Omega.

• Report on the tanker workings to customs each month.

• Prepare and send throughput fee, pipeline fee and offloading fee claim to finance.

• Act as back up for Fuels/LPG and Lubes stock control assistants as and when required.

Requirements

• A degree in accounting, finance or any related field or diploma with experience in related field

• Good analytical skills.

• Experience in Depot Operations/ Supply & Distribution / Finance.

• Experience in controls, compliance audit and supervision.

• Knowledge of SAP would constitute a definite advantage.

• Ability to work independently, resolve complex issues and work proactively.

• Ability to work in teams and good interpersonal skills.

Closing Date: 9 June 2026