Sr. Administrative Assistant

About this role

<p><span style="font-family: georgia, palatino, serif;">Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our <a href="https://adflegal.org/about-us/careers/statement-of-faith/" target="_blank">Statement of Faith</a> to ensure we’re a fit for you.</span></p> <p><span style="font-family: georgia, palatino, serif; color: rgb(35, 111, 161);"><strong><span style="color: rgb(0, 48, 87);">Location:</span> </strong><span style="color: rgb(0, 0, 0);">Lansdowne, VA</span></span></p> <p><span style="font-family: georgia, palatino, serif; color: rgb(0, 48, 87);"><strong>Team Overview</strong></span></p> <p><span style="font-family: georgia, palatino, serif; color: rgb(0, 0, 0);">The Sr. Administrative Assistant serves as the strategic and operational partner to the Vice President of the Blackstone Legal Fellowship. In this high-impact role, you provide executive-level administrative leadership, manage complex judicial and professional development data, and coordinate cross-team initiatives that support Blackstone’s long-term talent and judicial strategy. You will regularly engage with senior leaders, judges, Fellows, faculty, and external partners—requiring sound judgment, discretion, and professionalism. Success depends on anticipating needs, handling sensitive information, streamlining systems, and driving excellence in a fast-paced, mission-driven environment. This position is based in the ADF Virginia office with occasional travel to Blackstone events.</span></p> <p><span style="font-family: georgia, palatino, serif; color: rgb(0, 48, 87);"><strong>Key Responsibilities</strong></span></p> <p class="font-claude-response-body break-words whitespace-normal"><span style="font-family: georgia, palatino, serif;"><strong>Executive & Administrative Support</strong></span></p> <ul class="[li_&]:mb-0 [li_&]:mt-1 [li_&]:gap-1 [&:not(:last-child)_ul]:pb-1 [&:not(:last-child)_ol]:pb-1 list-disc flex flex-col gap-1 pl-8 mb-3"> <li class="font-claude-response-body whitespace-normal break-words pl-2" style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Provide executive-level administrative support to the VP, including calendar management, scheduling, and preparation of agendas, briefing documents, and follow-up materials.</span></li> <li class="font-claude-response-body whitespace-normal break-words pl-2" style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Coordinate domestic and international travel, produce detailed itineraries, and manage expense submissions with accuracy and discretion.</span></li> <li class="font-claude-response-body whitespace-normal break-words pl-2" style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Draft and coordinate routine communications related to the Blackstone team, including the weekly ADF newsletter, and manage the Blackstone Team Calendar.</span></li> <li class="font-claude-response-body whitespace-normal break-words pl-2" style="font-family: georgia, palatino, serif;">Review monthly accounting reports to support budget preparation and program expense tracking; communicate and track corrections with the Accounting Team; review and approve the Blackstone Legal Fellowship Team's expense reports.</li> <li class="font-claude-response-body whitespace-normal break-words pl-2" style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Assist the VP with Legal Review requests and coordinate recognition awards with Finance and HR as directed.</span></li> </ul> <p class="font-claude-response-body break-words whitespace-normal"><span style="font-family: georgia, palatino, serif;"><strong>Program Coordination & Cross-Team Collaboration</strong></span></p> <ul class="[li_&]:mb-0 [li_&]:mt-1 [li_&]:gap-1 [&:not(:last-child)_ul]:pb-1 [&:not(:last-child)_ol]:pb-1 list-disc flex flex-col gap-1 pl-8 mb-3"> <li class="font-claude-response-body whitespace-normal break-words pl-2" style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Coordinate meetings and working sessions related to Professional Development initiatives, ensuring clear agendas, timely materials, and effective follow-through.</span></li> <li class="font-claude-response-body whitespace-normal break-words pl-2" style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Partner with internal departments including Finance, HR, Legal, and Communications to support program execution and operational alignment.</span></li> </ul> <p class="font-claude-response-body break-words whitespace-normal"><span style="font-family: georgia, palatino, serif;"><strong>Confidentiality, Strategic Partnership &…