Senior Workplace and Experience Specialist

About this role

Joining Collibra’s Workplace Team

At Collibra, we believe that a great workplace is more than just a space, it’s a place where people feel connected, supported, and set up for success. To ensure continued success in our evolution, we’re looking for a hands-on, hospitality driven Senior Workplace Specialist who will lead the day-to-day operations of our Raleigh office while also providing operational support for Collibra’s global employee experience and onboarding programs.

In this role, you’ll be the go-to person for all things workplace in Raleigh, acting as a trusted resource for employees and visitors alike. You’ll play a key role in shaping the local culture, supporting company-wide programs, and delivering a seamless, welcoming workplace experience.

This is a great opportunity for someone who enjoys building, thrives in a fast-paced environment, and brings both operational rigor and a strong service mindset. You’ll be part of our global People and Places team, reporting directly to the Senior Manager, Workplace and Real Estate with a dotted-line partnership to Employee Experience.

This is a hybrid role based in our Raleigh office. This role is expected to work from our Raleigh office 4 days per week. This setup helps us stay connected, work more closely together, and keep making progress as a team.

Senior Workplace and Experience Specialists at Collibra are responsible for

Workplace responsibilities

• Lead day-to-day workplace operations and oversee the experience in our Raleigh office.

• Own key workplace programs in Raleigh such as food, supplies, mail, office supplies, and visitor support.

• Be the main point of contact for Raleigh workplace needs, welcoming guests, assisting employees, and coordinating with building management.

• Respond to and manage workplace service tickets globally, escalating issues when necessary and ensuring timely resolution.

• Support event logistics, such as team offsites, customer visits, leadership sessions, and employee engagement activities.

• Support the new hire onboarding experience locally, fostering meaningful local connections.

• Plan and execute events like anniversaries, social gatherings, and lunch & learns in Raleigh.

• Track vendor spend and help manage local budgets; work with Procurement to onboard and manage vendors.

• Act as the global Workplace team’s lead for data and tooling, supporting the team’s efforts to make informed decisions and improve performance, as well as drive Workplace’s AI initiatives.

• Ensure compliance with local health, safety, and environmental standards in Raleigh.

• Contribute to sustainability and inclusion initiatives.

• Maintain close relationships with Raleigh employees and use their feedback to shape local workplace programs.

• Contribute to the implementation of global workplace programs, adapting them to fit the Raleigh context.

Employee Experience responsibilities

• Provide operational and administrative support for new hire orientation and onboarding programs.

• Coordinate the scheduling, logistics, and communications for virtual orientation and onboarding sessions, including Zoom facilitation support.

• Support the execution of quarterly live onboarding events, including logistics, onsite coordination, materials, and attendee experience data.

• Manage onboarding-related operational tasks such as calendar coordination, facilitator support, room setup, materials preparation, and post-session logistics.

• Contribute ideas and feedback from a workplace perspective to help continuously improve the onboarding and employee experience

• Support cross-functional coordination with People Ops, IT, Workplace, and SMEs to ensure new hires are set up for success from day one.

You have

• 3–4 years of experience in workplace or employee experience roles; experience as an office site lead preferred.

• Ability to work 4 days per week onsite in Raleigh

• Experience supporting hybrid work environments and delivering solutions that support a distributed workforce.

• Familiarity with vendor management, budgeting, onboarding support, event logistics, and employee engagement.

• Experience working across time zones or in global teams, with an understanding of how to adapt support accordingly.

• Physically able to stand, move, lift, and carry items as needed (up to 50lbs).

• Demonstrated proficiency in leveraging AI tools (e.g., Claude, Gemini, ChatGPT, Copilot) to solve real-world business challenges, drive measurable outcomes, or streamline workflows.

• A bachelor’s degree or equivalent related working experience is required.

• This position is not eligible for visa sponsorship.

You are

• Hospitality-driven and passionate about creating welcoming, well-run office environments and positive employee experiences.

• Proactive and resourceful, with a knack for solving problems and anticipating needs.

• A clear communicator, comfortable with verbal and written communication, signage, and…