Senior Office Admin ( Contract )

About this role

About EPOS
Backed by Ant International (a global leader in digital payments, digitisation, and financial technology solutions) EPOS, part of its global merchant payment services Antom, is a leading Point-of-Sale (POS) digital solutions provider based in Singapore.
Role Summary :
Responsible for overseeing office operations, facilities, and HR operational functions to ensure a smooth, efficient, and well-managed workplace. This role includes office administration, vendor management, cost control, and HR operational support while working closely with different teams in a fast-paced and collaborative environment. Candidates who are proactive, adaptable, and eager to grow across both administration and HR functions are encouraged to apply.

Office Operations & Facilities:
Manage overall office operations and administrative functions
Plan and manage office relocation, seating arrangements, space planning, and layout optimization to support efficient workspace utilization
Oversee all office-related agreements, including tenancy agreements, utilities agreements (electricity, water, internet, etc.), maintenance contracts, and other office service agreements
Coordinate with landlords, utility providers, and service vendors for renewals, compliance, and issue resolution
Manage office facilities, maintenance, repairs, and workplace safety compliance
Handle office supplies, equipment, and vendor management (cleaning, security, pantry, IT support, etc.)
Monitor and control office operating budget and expenses
HR Operations:
Support HR operational processes including onboarding and offboarding
Manage employee records, documentation, and HR filing systems
Coordinate HR administration such as letters, confirmations, and internal HR updates
Assist in attendance tracking, leave administration, and payroll input support (if applicable)
Ensure HR policies and procedures are properly implemented in daily operations
Support employee engagement activities and internal communications
General:
Ensure compliance with company policies and regulatory requirements
Drive continuous improvement in office and HR operational efficiency
Act as key liaison between management, employees, and external service providers
Requirements
Proven experience in office operations and HR administration (senior level)
Strong experience in managing office agreements, utilities, and vendor contracts
Good understanding of HR operations and employment practices
Strong organizational, leadership, and multitasking skills
Financial awareness for budgeting and cost control
Strong communication and stakeholder management skills