Senior Marketing Coordinator

About this role

Executive Marketing & Operations Coordinator
Remote, LATAM | U.S. Hours – PST
Position Type: Full-Time, Remote
Location: Colombia, Mexico, Brazil, Costa Rica, Jamaica
Working Hours: U.S. Business Hours – PST Required
About the Role
At Pavago, one of our clients is hiring an Executive Marketing & Operations Coordinator to support day-to-day execution across marketing, executive operations, content, CRM management, and administrative workflows.
This is a hands-on, execution-focused role for someone who is highly organized, comfortable managing multiple priorities, and confident working across marketing and operational systems.
You’ll work closely with leadership to keep:

• Marketing initiatives moving

• Social media content organized and published

• GoHighLevel workflows running

• Leads and follow-ups tracked

• Executive priorities coordinated

• Internal systems and documentation organized

If you enjoy combining executive support, marketing coordination, CRM management, and operations, this role is a strong fit.
What You’ll Own
Executive & Operational Support

• Manage calendars, scheduling, and day-to-day executive coordination

• Track projects, deadlines, tasks, and follow-ups

• Maintain organized operational trackers and documentation

• Manage inbox organization and prioritize important communication

• Coordinate across teams and stakeholders to keep projects moving

• Ensure important tasks and follow-ups do not fall through the cracks

Social Media & Marketing Execution
Create, schedule, and publish content across:

• LinkedIn

• Facebook

• Instagram

• Online communities

You’ll also:

• Manage comments, DMs, and community interactions

• Monitor engagement and audience activity

• Track basic social media performance metrics

• Maintain consistent content schedules

• Support marketing campaigns, launches, and promotional initiatives

GoHighLevel CRM & Email Marketing

• Build and manage workflows inside GoHighLevel

• Set up and maintain:

• Email campaigns

• Follow-up sequences

• Outreach workflows

• Lead nurturing automations

• Maintain clean and accurate CRM records

• Update pipeline stages and lead information

• Track follow-ups and ensure leads receive timely communication

• Troubleshoot basic CRM and workflow issues

Content & Creative Support

• Edit short-form video content for social and marketing channels

• Create branded graphics and marketing assets

• Work with tools such as:

• Canva

• Veed

• OpusClips

• Similar content-editing platforms

• Ensure content remains consistent with brand messaging and visual standards

• Organize digital assets and content libraries

Program & Community Coordination

• Organize digital program and participant materials

• Support participant onboarding and communication

• Track member or participant progress

• Maintain organized program records

• Respond to routine participant questions and coordinate follow-ups

• Keep resources accurate, accessible, and up to date

Research & Lead Generation Support

• Research Ideal Client Profiles (ICPs)

• Build prospect and lead lists

• Organize research into structured spreadsheets and CRM records

• Support lead-generation and outreach initiatives

• Maintain accurate prospect information and campaign tracking

Website & Platform Support

• Assist with minor website and landing-page updates

• Support advertising campaign setup

• Help coordinate platform and account-related tasks

• Troubleshoot basic system issues and escalate technical problems when necessary

Required Experience & Skills

• Previous experience in:

• Executive Assistance

• Marketing Coordination

• Operations Support

• Digital Support

• Similar execution-focused roles

• Hands-on experience with GoHighLevel CRM

• Strong written and verbal English communication skills

• Proficiency with:

• Google Docs

• Google Sheets

• Google Drive

• Google Calendar

• Experience managing LinkedIn, Facebook, and Instagram

• Experience using Canva

• Familiarity with video-editing tools such as Veed, OpusClips, or similar platforms

• Strong organizational and multitasking skills

• Excellent attention to detail and follow-through

• Ability to work independently in a remote environment

• Reliable internet connection and professional remote-work setup

• Ability to work U.S. PST business hours

Nice to Have

• Experience supporting founders, coaches, consultants, or entrepreneurial businesses

• Startup or fast-growth company experience

• Exposure to lead generation and prospect research

• Experience with email outreach and nurture campaigns

• Familiarity with campaign tracking and reporting

• Experience supporting online communities, programs, or memberships

What Makes You a Strong Fit
You:

• Are highly organized and execution-focused

• Take ownership of tasks from start to finish

• Communicate clearly and professionally

• Enjoy creating structure across multiple workflows

• Can balance marketing, administrative, and operational responsibilities

• Are comfortable switching between different priorities throughout the day

• Follow up consistently without needing constant reminders

• Enjoy supporting entrepreneurial leadership in a fast-moving environment

What a Typical Day Looks Like
Your day may include:

• Managing calendars and executive priorities

• Updating project and operational trackers

• Scheduling and publishing social media content

• Responding to DMs, comments, and community messages

• Building or updating GoHighLevel workflows

• Supporting email campaigns and follow-ups

• Updating CRM records and pipeline activity

• Editing short-form videos and creating Canva assets

• Researching prospects and building ICP lists

• Organizing files, content, and program materials

• Coordinating communication across teams and stakeholders

In short: you keep marketing, executive operations, communication, and internal systems organized and moving forward.
Key Metrics for Success

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