Senior Finance Coordinator & PMO Manager

Über diese Stelle

Senior Finance Coordinator & PMO Manager
(Finance Office Manager)
About the role
We are looking for a highly organised, proactive and commercially minded Senior Finance Coordinator & PMO Manager to support and coordinate a broad Finance function of more than 50 colleagues across Accounting, Tax, FP&A, Treasury, Credit Control and related areas.
This is not a pure administrative role. You will act as the operational backbone of the Finance organisation: ensuring that priorities are clear, deadlines are tracked, meetings result in action, cross-functional projects move forward and the CFO office runs effectively.
You will work closely with the CFO and senior Finance leaders, combining project management, stakeholder coordination, governance support and hands-on operational follow-up.

Key responsibilities
Finance leadership coordination

• Support the CFO and Finance leadership team in organising priorities, meetings, decision-making and follow-up.

• Prepare leadership meetings, agendas, briefing materials and action trackers.

• Ensure decisions, open points, deadlines and ownership are clearly documented and followed through.

• Coordinate communication across Accounting, Tax, FP&A, Treasury, Credit Control and other Finance teams.

• Act as a central point of contact for internal stakeholders on Finance-related coordination topics.
Project and transformation management

• CoordinateFinanceprojects,includingprocessimprovements,systemsimplementations,reportingenhancements, organisationalchangesandtransformationinitiatives.

• Maintain project plans, timelines, dependencies, risks, decision logs and status reporting.

• Challenge delays or unclear ownership constructively and escalate where appropriate.

• Support project teams in structuring workstreams, preparing workshops and ensuring delivery against agreed milestones.

• Help turn broad strategic initiatives into clear workplans and practical next steps.
Governance, planning and reporting support

• Coordinate key Finance calendar activities, including budgeting, forecasting, monthly reporting, audit preparation and year-end processes.

• Support the preparation and coordination of management presentations, board materials and internal reporting packs.

• Maintain a clear overview of recurring deadlines, governance requirements and deliverables across the Finance function.

• Support documentation of Finance processes, policies, responsibilities and decision rights.

• Assist with the preparation of presentations, summaries and high-quality communication for senior stakeholders.
Operational effectiveness

• Identify recurring inefficiencies, unclear interfaces or bottlenecks across the Finance organisation.

• Propose and implement practical improvements to ways of working, communication flows, meeting structures and reporting routines.

• Establish simple, reliable tools for tracking priorities, projects and commitments.

• Help create a structured, collaborative and accountable Finance culture.

• Support onboarding, team events and internal communications where relevant to the Finance organisation.

• Several years of experience in a Finance PMO, Finance Business Management, Chief of Staff, consulting, audit, controlling or comparable coordination role.

• Strong understanding of Finance functions and core processes, ideally including accounting, forecasting, budgeting, audit or reporting cycles.

• Proven experience managing complex cross-functional projects with multiple stakeholders and competing priorities.

• Excellent organisational skills, with a strong ability to create structure in fast-moving or ambiguous environments.

• Confident working with senior leaders and able to communicate clearly, diplomatically and assertively.

• Highly reliable, discreet and comfortable handling sensitive information.

• Strong PowerPoint, Excel and Microsoft 365 skills; experience with project-management or collaboration tools is an advantage.

• Fluent English required; German is highly desirable.

What success looks like
Within the first 6–12 months, you will have:

• Created a transparent Finance leadership and project calendar.

• Established clear action tracking and follow-up routines across the Finance leadership team.

• Improved visibility over key Finance projects, risks, dependencies and deadlines.

• Reduced unnecessary coordination burden on Finance leaders and the CFO.

• Helped improve collaboration and execution across the wider Finance organisation.

• Become a trusted point of contact for turning plans and decisions into delivered outcomes.
Personal qualities
You are structured without being rigid, diplomatic without avoiding difficult conversations, and hands-on without losing the bigger picture. You enjoy bringing order to complexity, working with different personalities and ensuring that important work does not get lost between teams.

What we offer:
• Opportunity to work with a great team in a dynamic and international environment

• 30 days of vacation /5 working days per week

• After successfully passing the probationary period, we offer subsidies for employees’ well-being through our health budget with preventive and aftercare services

• Various online language courses and opportunities to participate in online collaboration courses

• Numerous campus events from the fields of art, culture, business and science

• Opportunity to develop and implement new ideas and concept