Senior Executive Assistant - Commercial Insights & AI

About this role

Mavericks Wanted

When was the last time you achieved the impossible? If that thought feels overwhelming, you might want to pause here, but if it sparks excitement...read on

In 2015, we pioneered a “moneyball for biotech” approach, pooling projects and promising early-stage research from academia together under one financial umbrella to reduce risk and unleash innovation. This model allows science and small teams of experts to lead the way. We build bridges to groundbreaking advancements in rare disease, and develop life-changing medicines for patients with unmet needs as fast as humanly possible.

Together we define white space, push boundaries, and empower people to solve problems. If you're someone who defies convention, join us and work alongside some of the most respected minds in the industry. Together, we'll ask "why not?" and help reengineer the future of biopharma. At BridgeBio, we value curiosity and experimentation—including the ethical & thoughtful use of AI to improve clarity, speed, and quality of work.

What You'll Do

The Senior Executive Assistant will provide executive, administrative, and operational support to the Head of Commercial Analytics & AI, as well as select members of the analytics leadership team.

This role requires an exceptionally organized, proactive, resourceful, and tech-forward professional who demonstrates strong executive presence, sound judgment, discretion, and the ability to anticipate needs and manage multiple competing priorities in a fast-paced, highly matrixed biopharmaceutical environment.

Serving as a trusted partner to the Head and a key point of coordination across the Commercial Analytics & AI organization, the Senior Executive Assistant will play an important role in enabling leadership effectiveness, facilitating cross-functional collaboration, coordinating key business activities, and supporting organizational operations.

The ideal candidate brings a strong sense of ownership, exceptional attention to detail, business acumen, and a continuous improvement mindset. As part of an organization at the forefront of data, analytics, and AI, the individual should be digitally fluent, curious about emerging technologies, and enthusiastic about leveraging modern tools to improve productivity and ways of working.

Key Responsibilities

Executive Partnership & Administrative Excellence

• Executive Calendar & Priority Management: Proactively manage complex, high-volume calendars for the Head and designated leadership team members, balancing competing priorities, resolving scheduling conflicts, and ensuring alignment with key business objectives.

• Executive Effectiveness: Anticipate leadership needs, exercise independent judgment, proactively identify potential challenges, and optimize the Head's time and focus on high-impact priorities.

• Travel & Expense Management: Coordinate domestic and international travel, itineraries, expense reports, and related logistics while ensuring adherence to company policies.

• Executive Meeting Management: Coordinate leadership meetings, business reviews, executive engagements, and strategic planning sessions, including scheduling, agenda preparation, presentation coordination, meeting logistics, and follow-up actions.

• Executive Communications: Prepare, coordinate, and format professional correspondence, leadership communications, presentations, and other executive-level materials.

• Confidentiality & Discretion: Handle highly sensitive business, commercial, personnel, and proprietary information with the utmost professionalism, integrity, and discretion.

Leadership Team & Business Operations Coordination

• Leadership Team Support: Provide administrative and operational coordination for select members of the Head's leadership team, ensuring effective prioritization and seamless execution of day-to-day activities.

• Cross-Functional Stakeholder Engagement: Serve as a trusted point of contact across Commercial, Marketing, Sales, Market Access, Finance, HR, IT, Data Science, AI, and external business partners.

• Leadership Operating Rhythm: Coordinate recurring leadership meetings, business reviews, organizational planning sessions, and other key activities to support alignment and effective information flow.

• Action Tracking & Follow-Through: Maintain visibility into key meeting outcomes, commitments, and administrative deliverables, proactively following up with stakeholders as needed.

• Process Improvement: Identify opportunities to streamline administrative processes, improve team coordination, and introduce more efficient ways of working.

Technology, Analytics & AI Support

• Digital & AI Fluency: Demonstrate comfort working in a technology-driven environment and a willingness to learn and leverage emerging AI and digital productivity tools.

• Technical & Commercial Team Coordination: Facilitate effective scheduling, communication, and administrative coordination among analytics, data science, AI, commercial business teams, and external technology partners.

• Executive Presentation Support: Assist in preparing, formatting, and organizing polished, executive-ready presentations for leadership meetings, steering committees, and business reviews.

• Digital Collaboration & Knowledge Management: Organize and maintain shared workspaces, document repositories, team collaboration platforms, and other digital resources to support seamless information sharing.

• AI-Enabled Productivity: Proactively explore and adopt company-approved AI and automation tools to enhance administrative workflows, meeting preparation, document management, and team productivity in accordance with company policies.

Vendor, Procurement & Operational Administration

• Vendor Coordination: Coordinate meetings, demonstrations, and business discussions with external analytics, AI, technology, and data partners.

• Procurement & Contract Administration: Facilitate administrative workflows for purchase orders, Statements of…