Senior Executive Assistant

About this role

Category: Administration

Location:

Position: Full-time
Work Set-up: Remote
Salary: PHP 60 to 80k pesos
Schedule: 8:30 to 5 pm Adelaide time
Holidays: Adelaide -Australian Holidays

Our client is seeking an exceptional Senior Executive Assistant who is far more than an administrator. This is a strategic support role designed to create leverage for the CEO by anticipating needs, protecting priorities, improving systems, and ensuring nothing important falls through the cracks.
You will manage executive operations with confidence and discretion while proactively identifying opportunities to improve processes through automation and AI. The successful candidate is highly organised, commercially aware, and thrives in a fast-paced environment where ownership, initiative, and independent decision-making are highly valued.
This opportunity is ideal for someone who enjoys creating order from complexity, takes pride in delivering premium service, and wants to become a trusted business partner to an entrepreneurial executive.
As a Senior Executive Assistant, you will:
• Act as the CEO’s trusted right hand, ensuring their time is focused on high-value strategic priorities.
• Independently manage executive workflows while exercising sound judgement and discretion.
• Build efficient systems that improve productivity and eliminate unnecessary manual work.
• Coordinate seamlessly across internal teams, clients, and stakeholders.
• Maintain the highest standards of professionalism, confidentiality, and communication.
• Support both the CEO and Business Manager while balancing competing priorities effectively.
• Continuously seek opportunities to improve processes using technology, AI, and automation.
Your Responsibilities as a Senior Executive Assistant would be:
Executive Support
• Own and manage the CEO’s calendar, scheduling, and meeting priorities.
• Make informed decisions regarding competing calendar requests.
• Coordinate domestic and international travel arrangements, itineraries, and briefing packs.
• Prepare executive agendas, meeting documentation, and follow-up action plans.
Inbox & Communication Management
• Manage and prioritise the CEO’s inbox.
• Draft professional correspondence requiring little to no editing.
• Respond independently to routine enquiries.
• Track outstanding communications and ensure timely follow-up.
Client & Stakeholder Coordination
• Serve as a professional first point of contact for clients and stakeholders.
• Coordinate client meetings, onboarding activities, and follow-up communications.
• Prepare high-quality client presentations, reports, and documentation.
• Maintain accurate CRM records and pipeline information.
Project & Workflow Management
• Monitor strategic initiatives and ensure action items are completed.
• Follow up with internal stakeholders to drive accountability.
• Identify risks, bottlenecks, and delays before they become issues.
• Assist with project coordination across multiple business priorities.
Business Administration
• Provide ongoing administrative support to the Business Manager.
• Coordinate recurring operational and office administration activities.
• Maintain accurate records and support internal business processes.
• Effectively balance priorities between multiple stakeholders.
Systems Improvement & AI
• Identify workflow inefficiencies and recommend improvements.
• Document and standardise repeatable processes.
• Implement AI and automation tools to improve operational efficiency.
• Continually seek opportunities to remove manual administrative work.
Confidentiality & Compliance
• Handle confidential business, financial, and client information with discretion.
• Ensure compliance with company privacy and security policies.
• Exercise sound judgement when managing sensitive information.
What We’re Looking For
Required Experience
• Minimum 5 years’ experience supporting a senior executive, business owner, or company director.
• Previous experience supporting executives remotely is highly regarded.
• Experience within professional services such as accounting, legal, consulting, or financial services is preferred.
• Experience supporting multiple executives simultaneously is advantageous.
Technical Skills
• Advanced Microsoft Office Suite.
• CRM systems experience.
• Calendar and inbox management.
• Project coordination tools.
• Experience using AI productivity tools and workflow automation.
• Strong document preparation and business writing skills.
Essential Competencies
• Exceptional organisational and time-management skills.
• Outstanding written and verbal English communication.
• High attention to detail.
• Strong problem-solving ability.
• Excellent judgement and decision-making.
• Ability to anticipate needs before they arise.
• Strong stakeholder-management skills.
• Ability to thrive under pressure while managing multiple priorities.
Personal Attributes
• Highly proactive and self-motivated.
• Resourceful and solutions-focused.
• Professional, trustworthy, and discreet.
• Calm under pressure.
• Strong sense of ownership and accountability.
• Passionate about continuous improvement.
• Comfortable working autonomously with minimal supervision.
Success in this role looks like:
• The CEO is consistently focused on strategic work rather than administrative tasks.
• Meetings are organised, purposeful, and well executed.
• Communication is timely, professional, and proactive.
• Client interactions consistently reflect a premium service experience.
• Administrative processes become increasingly efficient through automation and continuous improvement.
• Projects remain on track with minimal executive intervention.
• Stakeholders have complete confidence in your judgement, professionalism, and reliability.
If this sounds like you, then what are you waiting for? Come join us!
Our client is an Adelaide-based accounting, advisory, and business coaching firm that partners with ambitious SME and family business owners across Australia. They…