Senior Administrative Assistant

About this role

McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve – we care.
What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow’s health today, we want to hear from you.
Company Profile
McKesson Corporation is a global leader in healthcare supply chain management solutions, retail pharmacy, community oncology and specialty care, and healthcare information solutions. McKesson partners with pharmaceutical manufacturers, providers, pharmacies, governments, and other organizations in healthcare to help provide the right medicines, medical products, and healthcare services to the right patients at the right time, safely and cost-effectively.
United by our I2CARE shared principles, our employees work every day to innovate and deliver opportunities that make our customers and partners more successful - all for the better health of patients. McKesson has been named a “Most Admired Company” in the healthcare wholesaler category by FORTUNE, a “Best Place to Work” by the Human Rights Campaign Foundation, and a top military-friendly company by Military Friendly. For more info, visit .
We take pride in our culture of connection and believe in a workplace where everyone can be their full, authentic self. We welcome and encourage veterans, individuals with disabilities and others with diverse perspectives to join our growing team. Your unique perspective and experience are valuable assets that can translate into a rewarding career path with us.
Role Overview
McKesson is a leading healthcare services and information technology company dedicated to improving the lives of patients and driving innovation in the healthcare industry. The Senior Administrative Assistant will support Vice President GPO, Manufacturer BD Oncology, Vice President GPO, Manufacturer BD MSPL, and Associate Vice President GPO Strategic Analytics and Technology.
As a Senior Admin Assistant, you will be responsible for providing comprehensive administrative support to our executives. Your role will involve managing calendars, coordinating meetings and travel arrangements, preparing reports and presentations and handling confidential information with the utmost discretion. The ideal candidate will be proactive, detail-oriented, and possess excellent communication and organizational skills.
Key Responsibilities
Calendar & Meeting Management

• Proactively manage and optimize schedules to ensure efficient use of time.

• Actively participate in the organization, preparation, and attendance of in-person and/or virtual meetings (i.e., logistic, room setup, required materials provided pre and post meeting, refreshment needs, superb notetaking that can be synthesized into executive summaries in word or PowerPoint formats)

• Forward looking for future planning and preparation of upcoming meetings and deliverables.

Travel & Expense Management

• Arrange travel plans in a timely and cost-effective manner, adhering to company policies.

• Manage expense reports and ensure accurate and timely submission.

Event Planning & Office Management

• Assist in planning and coordinating small events, maintaining a high level of professionalism.

• Manage office supplies, equipment, and facilities, ensuring a conducive work environment.

Onboarding & Team Support

• Facilitate smooth onboarding for new team members, ensuring provision of necessary resources.

• Provide training on systems, processes, and applications to support their integration.

• Foster a collaborative and inclusive team environment.

Communication & Document Management

• Respond promptly and professionally to communication requests, maintaining confidentiality and discretion.

• Filter and prioritize incoming calls, mail, and emails, and prepare appropriate responses.

• Create professional reports and executive summaries using Word, Excel, or PowerPoint.

Project & Task Management

• Lead and facilitate select initiatives, coordinating tasks and teams across different departments.

• Provide regular updates and status reports to stakeholders, ensuring project success.

Minimum Requirement
Typically requires 5+ years of related experience.
Education
Bachelor’s or associate degree is preferred, yet not required.
Critical Skills

• 5+ years of experience providing executive support in a corporate setting, primarily remote in nature.

• Excellent organizational skills with a strong attention to detail.

• Ability to maintain confidentiality, exercise discretion, and handle sensitive information.

• Strong written and verbal communication skills, with exceptional professionalism.

• Proficiency in Microsoft Office suite, including Outlook, Teams, Copilot, Word, Excel, PowerPoint, OneDrive, and SharePoint.

• Exceptional time management and multitasking abilities, with the capacity to prioritize tasks effectively.

• Excellent problem-solving skills and ability to think critically and proactively.

• Ability to work independently and as part of a collaborative team.

• Strong interpersonal skills and the ability to build relationships with stakeholders.

• A growth mindset, with commitment to continuous learning and self-improvement.

Specialized Knowledge, Skills & Abilities

• Demonstrated proficiency using ChatGPT and other AI-based platforms

• Familiarity with CRM systems (e.g. Salesforce), data visualization tools (e.g., Tableau), and outreach platforms (e.g., Outreach.io) is a plus.

Work Environment

• Position is home based with occasional travel.

• Ability to travel 5% of the time to attend and assist with large meetings and/or events…