Secretary

Over deze functie

Become the backbone of a collaborative team and help drive seamless operations.

Secretariat in general, including

* bull; administrative support to General Secretary and other staff members
* bull; liaise with the office landlord, suppliers and contractors to keep the office welcoming and in good shape
* bull; support the events organisation, i.e. the practicalities (hotel, venue, catering, ...) for the yearly “National Association Meetings, “International Harmonisation Council” and a “Summit rehearsal”

Suppliers

* bull; Scouting if needed
* bull; Organizing, ordering & reception of all office supplies, drinks, etc
* bull; Contact with suppliers: e-mail correspondence, telephone requests
* bull; Price quotations, ordering with approval of General Secretary
* bull; Filing of contracts
* bull; Ordering & follow-up of maintenance/repair of material, machines
* bull; In contact with the cleaning service and plants’ service

Building

* bull; Access badges
* bull; Contact with representative of the building workers for the organization and timing of works (avoiding noise & disturbance for & visitors on our busy meeting days)
* bull; Responsible for evacuating & visitors in every case of alarm and during building escape exercises. Sending report to the building representative afterwards.
* bull; Organise maintenance of kitchen machines

Mail

* bull; Opening and distribution of mail
* bull; E-Mailing of invitations to Summits

* bull; Checking incoming mail, answering, forwarding
* bull; Clearing inbox of all possible junk, clear spam box

Insurances (except for insurances linked to staff)

* bull; Follow-up of insurances

**Bedrijfsinfo**

European Association in het center of Brussels

Full-time, mandatory attendance on Mondays, one day of remote working per week.

Remuneration package: €3,500 - 4000 gross per month, €10 meal vouchers, eco-vouchers, 6-month temporary contract leading to a permanent contract