Sales Trust Administrator

About this role

Our client is a respected real estate business in Australia, known for delivering professional property services with integrity and accuracy.
They are seeking a Sales Trust Administrator to join their team and manage end-to-end trust account and sales administration functions.

Job Responsibilities:

• Process sold property files by entering sales details into Box+Dice (CRM & Trust Account Software).

• Save signed contracts and sales documentation into OfficeTech.

• Confirm deposit funds held in trust and liaise with solicitors as required.

• Send signed contracts to solicitors and maintain accurate filing.

• Prepare draft account sales, follow up on settlements, and send confirmations.

• Ensure trust account transactions comply with industry regulations.

• Collaborate with internal and external stakeholders to ensure smooth settlements.
Requirements

• Previous experience in real estate trust accounting or sales administration

• Strong understanding of property sales processes and settlements

• Experience working with CRM or trust accounting systems (Box+Dice preferred)

• High attention to detail with strong accuracy in financial and legal documentation

• Ability to manage end-to-end contract and settlement administration

• Strong organisational and time management skills

• Confident written communication for liaising with solicitors and stakeholders

• Ability to follow structured compliance and audit requirements

• Strong sense of accountability and confidentiality when handling trust funds
Benefits

• ​Permanent work-from-home set-up

• Dayshift (Australian business hours)

• Full Time

• HMO (STAFF only)

• Annual leave

• Christmas Bonus equivalent to 1 month's wage (pro-rata)