Sales Commissions & Accounts Receivable Coordinator

About this role

<div class="content-intro"><p></p> <p><strong>About Bell Bros:</strong></p> <p>At Bell Brothers Plumbing, Heating & Air, we are your gateway to a rewarding career in HVAC and plumbing services! We are proud to be a leading provider of heating, ventilation, air conditioning, windows, and plumbing solutions, and we believe that our success is rooted in the dedicated and passionate team members who make it all possible. We offer a culture of excellence, professional growth and development, cutting-edge technology and tools, a strong team environment, and competitive compensation and benefits.</p> <p></p></div><h2><span style="font-size: 12pt;">The Role</span></h2> <p><span style="font-size: 10pt;">The Accounts Receivable & Commissions Coordinator manages the accurate and timely processing of sales commissions, installer task pay, accounts receivable, payment reconciliation, and ServiceTitan administration. Working across Sales, Installation, Payroll, Accounting, and Operations, this role helps ensure employee compensation, customer payments, financing activity, and financial records are processed accurately and in accordance with company policies.</span></p> <p><span style="font-size: 10pt;">This role is well suited to a detail-oriented professional with strong analytical and organizational skills and experience in commissions, performance or task-based pay, financing, payment processing, accounts receivable, reconciliation, and payroll support. The Coordinator also supports reporting, administrative projects, system data integrity, and cross-department initiatives.</span></p> <h2><span style="font-size: 12pt;">Key Responsibilities</span></h2> <h3><span style="font-size: 12pt;">Sales Commissions</span></h3> <ul> <li style="font-size: 10pt;" value="1"><span style="font-size: 10pt;">Maintain a thorough understanding of commission pay plans for HVAC, Window, Plumbing and Drain, and Electrical sales.</span></li> <li style="font-size: 10pt;" value="2"><span style="font-size: 10pt;">Accurately calculate commissions according to approved compensation plans.</span></li> <li style="font-size: 10pt;" value="3"><span style="font-size: 10pt;">Apply approved drops, discounts, dealer fees, and financing impacts correctly when calculating commissions.</span></li> <li style="font-size: 10pt;" value="4"><span style="font-size: 10pt;">Understand financing structures and ensure dealer fees are properly treated as allowable commission reductions when applicable.</span></li> <li style="font-size: 10pt;" value="5"><span style="font-size: 10pt;">Enter commission adjustments into ServiceTitan for Comfort Advisors and technicians.</span></li> <li style="font-size: 10pt;" value="6"><span style="font-size: 10pt;">Verify all customer payments have been received prior to releasing commissions.</span></li> <li style="font-size: 10pt;" value="7"><span style="font-size: 10pt;">Partner with Sales Management to investigate and resolve commission discrepancies, corrections, and missed items.</span></li> <li style="font-size: 10pt;" value="8"><span style="font-size: 10pt;">Maintain complete documentation supporting commission calculations, approvals, and adjustments.</span></li> <li style="font-size: 10pt;" value="9"><span style="font-size: 10pt;">Ensure all commissions are processed accurately and submitted on time for payroll.</span></li> </ul> <h3><span style="font-size: 12pt;">Installer Task Pay</span></h3> <ul> <li style="font-size: 10pt;" value="1"><span style="font-size: 10pt;">Maintain a full understanding of installer task pay structures across all installation departments.</span></li> <li style="font-size: 10pt;" value="2"><span style="font-size: 10pt;">Accurately calculate installer task pay based on completed work and approved task rates.</span></li> <li style="font-size: 10pt;" value="3"><span style="font-size: 10pt;">Enter and verify task pay in ServiceTitan for all installation departments.</span></li> <li style="font-size: 10pt;" value="4"><span style="font-size: 10pt;">Review task pay submissions for completeness and accuracy.</span></li> <li style="font-size: 10pt;" value="5"><span style="font-size: 10pt;">Work closely with Installation Management to identify and correct discrepancies, omissions, or errors in task pay.</span></li> <li style="font-size: 10pt;" value="6"><span style="font-size: 10pt;">Ensure task pay is submitted accurately and on time for payroll processing.</span></li> </ul> <h3><span style="font-size: 12pt;">Terminated Employee Commissions & Performance Pay</span></h3> <ul> <li style="font-size: 10pt;" value="1"><span style="font-size: 10pt;">Coordinate with HR, Management, and Payroll on any commissions or performance pay owed to terminated employees prior to their final…