Recruiting Coordinator (Contract)

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BUILD A SAFER WORLD.

TRM Labs provides AI-powered intelligence solutions that help public and private sector agencies investigate and disrupt crime. TRM's platforms enable investigators to trace illicit activity, build cases, and construct operating pictures of threat networks. Leading agencies and businesses worldwide rely on TRM to make the world safer and more secure.

We’re looking for a highly organized and proactive Recruiting Coordinator (Contractor) to support our Talent team in delivering an exceptional candidate experience. In this role, you’ll work closely with recruiters, hiring managers, and candidates to schedule interviews and keep our hiring processes running smoothly and efficiently. This is an exciting opportunity to contribute to a fast-paced, high-growth startup and play a key role in our mission to attract world-class talent.

The impact you’ll have here:

- Coordinate interviews across multiple time zones, ensuring seamless communication between candidates, hiring managers, and interviewers.

- Serve as the first point of contact for candidates, providing timely updates and ensuring a positive and professional experience throughout the process.

- Support the talent team by maintaining accurate data in our Applicant Tracking System (Ashby) and assisting with reporting needs.

- Identify and suggest opportunities to streamline and improve our recruiting workflows.

- Partner with recruiters and hiring managers to ensure clarity and alignment on scheduling priorities and updates.

What we’re looking for:

- 1+ years of experience in a recruiting coordinator role, ideally in a fast-paced environment.

- Proficiency with scheduling tools (e.g., Google Calendar, Ashby)

- Exceptional organizational skills with a keen eye for detail and accuracy.

- Ability to prioritize tasks, manage competing deadlines, and thrive in a dynamic, high-growth environment.

- Excellent written and verbal communication skills, with a customer-centric mindset.

- Comfortable working across time zones and adapting to changing priorities.

- This position is open to candidates located in Brazil (Remote)

About the Team:

- Our talent team is fully remote, embracing async communication and collaboration through Slack channels, thorough documentation, and proactive updates to keep work moving forward smoothly across time zones.

- We’re committed to structured alignment, holding weekly hiring syncs for each role, weekly team sourcing syncs, and bi-weekly team meetings to ensure everyone is on the same page and to solve challenges collectively.

- Driven by a dedication to our craft, we continuously refine our best practices and data quality to deliver an exceptional experience for both internal stakeholders and candidates, supported by precise, reliable reporting.

- As a globally distributed team, we operate across various time zones, yet most of us overlap for collaboration and meetings between 7am-12pm PST, bringing flexibility and resilience to our work routines.

- All team members, regardless of location, maintain at least a 4-hour overlap with PST business hours to enable real-time collaboration and drive solutions effectively across the team.

Learn about TRM Speed in this position:

- Coordinated and confirmed a complex multi-time-zone interview schedule for a high-priority role within 24 hours, ensuring zero delays in the hiring process.

- Streamlined scheduling workflows in Ashby, reducing average interview coordination time by 30% within the first month.

LIFE AT TRM

We are building a safer world. That promise shows up in how we work every day.

TRM moves quickly. We are a high velocity, high ownership team that expects clarity, follow-through, and impact. People who thrive here are energized by hard problems, experimentation, and continuous feedback. If something takes months elsewhere, it will ship here in days.

Our work sits at the intersection of AI, national security, and fighting crime. The problems are complex, the stakes are real, and the environment evolves quickly. The pace and intensity of the work reflect the importance of the mission. As a result, the way we operate requires a high level of ownership, adaptability, collaboration, and creative problem-solving.

At TRM, you should expect:

- Priorities and targets to change quickly as we experiment and iterate

- Work that often requires operating with a high degree of ambiguity

- A high level of personal ownership and accountability

- Close collaboration across teams and functions

- Frequent, high-touch communication

- Creative problem solving and out-of-the-box thinking

- A pace that rewards urgency, adaptability, and outcomes

This environment is energizing for people who enjoy building, solving hard problems, and making progress in situations that are not always fully defined. It also requires comfort navigating ambiguity, adjusting course as new information emerges, and maintaining focus and positivity in a fast-moving and intense environment.

We also recognize that this style of operating is not for everyone. If you are primarily optimizing for predictability or a consistently balanced workload, we encourage you to use the interview process to pressure test whether this environment is truly the right fit. We want teammates who thrive here, not just survive here.

At the same time, many people find this work deeply rewarding. If you are excited by meaningful problems, motivated by ambitious goals, and energized by working alongside mission-driven colleagues, there is a good chance you will find TRM to be an exceptional place to grow and contribute. Learn more: Interviewing at TRM: How We Hire and What Success Looks Like https://www.trmlabs.com/resources/blog/interviewing-at-trm-how-we-hire-and-what-success-looks-like

AI FLUENCY AT TRM

AI fluency is a baseline expectation at TRM.

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