Real Estate Program Coordinator

About this role

<div class="content-intro"><h2><strong>About Anthropic</strong></h2> <p>Anthropic’s mission is to create reliable, interpretable, and steerable AI systems. We want AI to be safe and beneficial for our users and for society as a whole. Our team is a quickly growing group of committed researchers, engineers, policy experts, and business leaders working together to build beneficial AI systems.</p></div><h2>About the role</h2> <p>We are seeking a Real Estate Program Coordinator to partner with Anthropic's Global Head of Real Estate & Workplace. This is a high-impact, execution-focused role that keeps Anthropic's rapidly growing global real estate portfolio moving. The Coordinator owns the tactical workstreams behind every new office and every active transaction: initial security deposit and first-month rent wire transfers, monthly rent PO setup with AP, Letters of Credit, and the day-to-day triage of activity coming from our broker team. The ideal candidate is highly organized, detail-obsessed, comfortable juggling many concurrent workstreams across global time zones, and brings a strong service mindset paired with crisp written communication. Reporting directly to the Global Head of Real Estate & Workplace as an individual contributor, you will be the operational engine that ensures our real estate program executes flawlessly as we scale.</p> <h2><strong>Key responsibilities</strong></h2> <p><strong>New Office Setup & Transaction Execution</strong></p> <ul> <li>Own the work of setting up new offices end-to-end, including initial security deposit and first-month rent wire transfers in partnership with Finance, Accounts Payable, and local brokers.</li> <li>Manage end-to-end execution of Letters of Credit, including intake forms, supporting documentation, signature collection; review checkpoints with Accounts Payable and the Head of Real Estate before submission.</li> <li>Track required documentation for international transactions (Articles of Incorporation, Company Tax IDs, Powers of Attorney, passports, banking details) and coordinate with Legal to source missing items.</li> <li>Maintain real-time status of all open transactions and provide weekly updates to the Head of Real Estate and broker partners.</li> </ul> <p><strong>Ongoing Rent & AP Operations</strong></p> <ul> <li>Partner with Accounts Payable to set up purchase orders for monthly rent payments across the portfolio, ensuring accurate amounts, terms, and lease references.</li> <li>Process and reconcile vendor invoices for rent, TI reimbursements, capital contributions, and broker fees; partner with AP and Corp Accounting on processing and follow-through.</li> <li>Update and reissue POs as leases are amended, renewed, or escalated.</li> </ul> <p><strong>Broker & Portfolio Triage</strong></p> <ul> <li>Serve as the day-to-day operational point of contact for the broker team, triaging incoming activity, requests, and updates across the global portfolio.</li> <li>Surface decisions needed from the Head of Real Estate, and keep the team focused on what matters most each week.</li> <li>Track action items, follow-ups, and open questions across every active broker workstream so nothing falls through the cracks.</li> <li>Build and maintain the Real Estate pipeline tracker in Airtable, including views, automations, versioning, and stakeholder-facing reporting.</li> <li>Track required documentation across the portfolio (executed leases, amendments, LOIs, NDAs) and ensure executed copies are filed and circulated to relevant partners.</li> </ul> <p><strong>Cross-Functional Coordination & Communication</strong></p> <ul> <li>Draft communications and support delivery of the Workplace All-Hands, Real Estate Roadmap meetings and similar updates related to real estate transactions and milestones.</li> <li>Document and maintain standard operating procedures for recurring workstreams (deposits, LoCs, PO setup, doc tracking) so that processes scale as the portfolio grows.</li> <li>Surface risks, blockers, and decision points to the Head of Real Estate clearly and early, with proposed paths forward.</li> </ul> <h2><strong>Minimum qualifications</strong></h2> <ul> <li>Experience in corporate real estate operations, real estate program coordination, executive support to a real estate leader, or a closely adjacent operations role.</li> <li>Hold a Bachelor's degree, or equivalent professional experience.</li> <li>Have hands-on experience coordinating commercial real estate transactions, including wire transfers, security deposits, Letters of Credit, and PO/invoice workflows.</li> <li>Are highly organized and detail-obsessed, with a track record of managing many concurrent workstreams across time zones without dropping balls.</li> <li>Have strong written communication skills and can produce clear, concise status updates and stakeholder communications.</li> <li>Are proficient in Google Sheets/Docs, Airtable (or comparable database/no-code tools), and basic financial workflow tools.</li> <li>Are comfortable partnering with Finance, AP, Legal, and external vendors and brokers, and can hold cross-functional partners accountable to deadlines diplomatically.</li> <li>Have experience working in high-growth environments where processes are being built in real time.</li> </ul> <h2><strong>Preferred…