Purchasing Assistant [ LC Shipments| Import/Export | PO | Air and sea freight| up to $2.5k ] - 8890

About this role

Purchasing Assistant

• Monday to Friday (830AM - 530PM), Alt Saturday (830AM-1230PM)

• Pioneer Sector 1 (Transport provided in Jurong Area)

• Salary: Up to $2500
Job Description:
1. Purchase Requisition (PR) Handling

• Review PRs submitted by Requestor.

• Source and obtain quotations from approved vendors.

• Quotation Comparison Sheet: Create comparison sheets when sourcing from multiple suppliers to justify selection – Mainly for new items and long list items for Lita boats.

• Negotiation: Support or participate in price and terms negotiation to achieve cost savings.

• Evaluate quotations based on price, delivery time, and compliance with specifications.
2. Purchase Order (PO) Management

• Generate and issue Purchase Orders based on approved PRs.

• Ensure accuracy of PO details and alignment with quotations.
3. Monitoring of Incoming Items

• Track delivery status and follow up on overdue items.

• Confirm delivery schedules with vendors and inform relevant departments.
4. LC Shipment Coordination (Import Operations)

• Monitor Letter of Credit (LC) shipments from overseas.

• Coordinate with freight forwarders for customs clearance and delivery arrangements.
5. Logistics & Freight Handling (Inbound & Outbound)

• Obtain and review shipping documents (invoice, packing list, bill of lading, etc.).

• Request quotations for air and sea freight based on Incoterms.

• Appoint and liaise with forwarders to handle shipments.

• Manage incoming shipments via courier, air, or sea freight (IGDS permit declarations).

• Submit freight quotations to Finance; save copies in the quotation folder.

• Organize and archive all documentation in the Purchasing folder by hull number.
6. Goods Receipt & Documentation

• Match Delivery Orders (DOs) from the store with yellow copy of the PO.

• Upon receiving invoices, ensure matching with DO and PO.

• Obtain necessary approvals and update costing sheets accordingly.
7. Invoice Management

• Print invoices received via email or handle hard copies.

• Verify accuracy and completeness before submission for payment.
8. Supplier Coordination & Email Monitoring

• Maintain communication with suppliers for order status, delivery, and issues.

• Monitor emails daily and respond promptly to ensure workflow continuity.
9. Monthly Purchasing Reports

• Compile and submit monthly purchasing summary reports.

• Present updates during the company meeting in the first week of each month.
10. Audit & Compliance Monitoring

• Maintain updated records of incoming goods for audit purposes.

• Organize documentation for Marine and New Hull projects as per audit standards.
11. Interdepartmental Collaboration

• Coordinate closely with requestors, store personnel, and finance teams.

• Ensure alignment of purchasing activities with project timelines and budget.
12. Administrative Support

• Assist with ad hoc tasks and administrative support as required.
Qualifications:

• At least GCE 'O' Level / Higher Nitec / Diploma

• Minimum 2 years of relevant working experience

• Marine Industry is a plus

• Knowledge of MS Office

Interested Personal kindly contact WhatsApp :+65 8833 7969(Lydia)
OR
Email to : [email protected]
The Supreme HR Advisory Pte Ltd
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