Proposal Writer II

About this role

Candidate Authenticity Statement
We recognize that AI tools are increasingly used in professional settings. However, during our assessment and interview process, we ask candidates to complete all responses independently, without the use of AI-generated assistance.
This ensures we can accurately assess your individual skills, communication style, and problem-solving approach. Submissions or responses that appear AI-generated may be considered misaligned with our evaluation standards.
Remote-First with In-Person Training: This position is remote following successful completion of onboarding. New hires are required to attend two weeks of in-person training at our Carrollton, TX corporate office to ensure a smooth and successful transition into the role.

POSITION SUMMARY
The Proposal Writer II is responsible for identifying, qualifying, developing, and submitting persuasive, compliant responses to government Requests for Proposals (RFPs), Requests for Information (RFIs), Requests for Qualifications (RFQs), Invitations for Bid (IFBs), and related public-sector solicitations. This role combines government opportunity sourcing with hands-on proposal writing and serves as a key contributor throughout the department’s full proposal lifecycle, from opportunity discovery and bid/no-bid support through content organization, quality review, electronic submission, and post-submission follow-up activities as assigned.

The ideal candidate is an accomplished proposal writer who understands state, local, and education (SLED) procurement, can interpret complex government solicitation requirements (RFPs), and can translate technical, operational, and business information into clear, RFP-compliant, client-centered, evaluator-focused responses. The Proposal Writer II works across sales, operations, legal, compliance, finance, and information security to produce accurate, differentiated, and compelling government proposals under firm government solicitation requirements (RFP) deadlines.

PRINCIPAL DUTIES & RESPONSIBILITIES:
Government RFP Sourcing & Pre-Qualification

• Partner with the Lead Proposal Writer to source and monitor government contracting opportunities through public procurement portals, bid-notification platforms, agency websites, and other market-intelligence resources.

• Conduct targeted opportunity searches using relevant commodity codes, NAICS codes, NIGP codes, service categories, keywords, and agency-specific filters.

• Review daily and weekly bid alerts to identify relevant RFPs, RFIs, RFQs, IFBs, pre-solicitations, and related public-sector opportunities, while supporting maintenance of an accurate opportunity pipeline.

• Perform preliminary solicitation analysis, including scope of work, eligibility requirements, mandatory qualifications, evaluation criteria, submission instructions, due dates, contract terms, estimated value, and potential barriers to entry.

• Report sourced opportunities and associated activity to the Lead Proposal Writer to support pipeline visibility and metrics related to opportunities reviewed, bids pursued, and proposals submitted.

Proposal Writing & Content Development:

• Write original, company-persuasive proposals that address each government entity’s objectives, requirements, scope, program, evaluation criteria, and desired outcomes.

• Develop compliant responses to government-issued RFPs, including executive summaries, cover letters, technical and management responses, implementation and transition plans, service descriptions, resumes, experience statements, and value propositions.

• Translate complex operational, technical, compliance, security, financial, and product information into clear, concise language for public-sector evaluators.

• Tailor approved content to each opportunity and clearly communicate organizational capabilities, differentiators, benefits, outcomes, and risk-mitigation strategies.

• Edit contributor content for clarity, consistency, responsiveness, readability, grammar, and persuasive impact.

Solicitation (RFP) Analysis, Compliance & Submission:

• Analyze complete government solicitations, including attachments, addenda, questionnaires, pricing forms, contract terms, and submission instructions.

• Develop compliance matrices, requirement trackers, content plans, and proposal schedules to ensure all required components are addressed.

• Identify mandatory requirements, exceptions, ambiguities, risks, and information gaps; coordinate with the territory salesperson and internal resources to prepare clarification questions for the issuing agency.

• Ensure responses comply with solicitation requirements, including page limits, formatting, section titles, file-naming conventions, signatures, forms, and delivery instructions.

• Coordinate cross-functional input and obtain timely, approved content and required management approvals.

• Prepare, validate, and submit final proposal files in accordance with the government entity’s instructions.

• Maintain complete proposal records, including addenda acknowledgments, submission confirmations, final files, and supporting documentation.

Proposal Quality, Content Management & Process Improvement:

• Perform final quality-control reviews of assigned written proposals from start-to-finish for compliance, accuracy, consistency, readability, and presentation.

• Maintain the proposal content library, including approved narratives, resumes, case studies, references, certifications, security documentation, implementation materials, and standard attachments.

• Partner with content owners to validate information and retire outdated, duplicative, or unsupported material.

• Use proposal automation and related tools to support drafting, research, content retrieval, and quality review while protecting confidential information and maintaining accountability for accuracy.

• Prepare, validate, and submit final proposal files in accordance with solicitation requirements.

• Maintain complete…