Project Coordinator, Sudan Witness - Contractor - Kampala

About this role

About CIR
The Centre for Information Resilience (CIR) is a UK-based non-profit organisation. We use open-source investigations to counter disinformation, expose human rights abuses and war crimes, and combat online harms targeting women and minorities.
Whilst CIR's working language is English, our staff are based across Europe, the UK and dozens of other countries, reflecting the diversity of our workforce and our commitment to international collaboration.

About Sudan Witness
In response to the outbreak of armed conflict within Sudan in April 2023, CIR started to actively monitor, document and verify human rights interferences and conflict dynamics on the ground.

In addition to providing verified and trustworthy information, the Sudan Witness project preserves open-source digital information relating to the conflict and its impact on civilians.

Sudan Witness focuses on documenting harm to populations, damage to infrastructure, hate speech and incitement to violence, and conflict-related sexual violence (CRSV). It is also building partnerships with Sudanese organisations reporting on and responding to these issues.

Role details:
Contract Type: Contractor
Contract length: ASAP until 31 March 2027 (with possibility of extension dependant on funding)
Hours needed for this role: An average of 15-18 working weekdays per month (depending on fee rate), including expected time off.
Location: Kampala
Closing date for this role: 5th August at 23:55pm

Overview of the Role
As a Project Coordinator, you will be assisting, alongside the Project Director and Project Manager, in the administrative management of the project helping to meet deadlines, increase efficiencies, and ensure donor compliance.
Main responsibilities and required experience
Project Coordination, Delivery and Grant Management
Support the Project Manager in the development of project plans, defining deliverables, and refining project management arrangements and quality assurance procedures.
Support tracking project progress and rapidly identifying and escalating any issues impeding delivery.
Support to Monitoring, Evaluation and Learning activities for the project through collection of MEL data, survey management and tracking of progress of project outputs and deliverables.
Manage the project’s group calendar and develop procedures to organize team meetings and movements.
Work with the Project Manager to generate spending reports and budget forecasts.
Work with the Project Manager to identify and assess project risk and issues and develop mitigation and resolution strategies.
Facilitate onboarding processes, including reference checks, contract and grant management, policy adherence and the distribution of necessary templates and materials.
Support the Project Manager in the management of grants to external civil society organisations, through scheduling of regular progress update meetings, tracking grant outputs and activities.
Support the Project Manager to develop grant agreements and provide thorough review of grant budgets, spend reports, payment requests/invoices and narrative reporting received from grantees.
Develop supportive and conflict sensitive professional relationships with external partners
Foster cross-team collaboration to help project team members complete project tasks and produce deliverables.
Manage the project’s online storage system and communication channels.
Organise the translation of project outputs as needed (English to Arabic and vice versa).
General Administrative Support
Track project members’ timesheets and expenses, and help keep relevant organisational spreadsheets updated.
Assist in planning travel, including flight bookings, hotel reservations, and train ticket purchases.
Work with team members to ensure timely and correct submission of timesheets on a monthly basis.
Liaison and Events
Assist CIR staff during team trips, including managing relationships with suppliers and vendors.
Serve as point of contact for the project to all suppliers and vendors.
Help manage set up of workshops, conferences, and other related events.
Offer organisational support for skills-sharing and capacity strengthening workshops for NGO partners and project participants.
Requirements
Required qualifications and skills
Fluency in English
Demonstrable experience in project coordination or related roles
Demonstrable experience in grant management or related roles
Experience either in a voluntary or professional capacity in human rights, development, peacebuilding, humanitarian, charity or related sector
Excellent organisational and time management skills
Strong attention to detail and problem-solving abilities
Effective communication and interpersonal skills
Experience planning workshops and events, organising logistics
Excellent writing skills

Highly desired qualifications and skills
Understanding of open-source research and geopolitical issues
Experience working with multi-stakeholders, including development partners, government agencies and or civil society organisations
Experience related to Sudan
Arabic language skills

Recruitment Process
To apply, please submit a CV and short cover letter in your application. Shortlisted candidates will be invited to interview, which can be conducted remotely or in person. CIR encourages applicants from under-represented communities.
CIR is an equal opportunities employer. If you require adjustments or additional support to complete this process, please let us know in your application.

A candidate’s guide to artificial intelligence (AI) in recruitment at CIR
CIR does not use artificial intelligence (AI) or automated decision-making tools at any stage of its recruitment process. All applications are reviewed, and decisions are made, by trained members of staff.

When applying for a role, please do use AI for:
Plan your ideas and thoughts
Check the spelling and grammar of your CV and cover letter
Research CIR
Generate mock interview questions for you to practice before your…