Project Coordinator

About this role

Job Title:Project Coordinator

Salary:$68,000 - $78,000

Department:Marketing & Strategic Communications

Location:Maxwell AFB, AL (Remote Eligible)

Reports To:Senior Director, Marketing & Strategic Communications

Position Type:Full Time

Typical Hours:40 Hours / Week

Required Travel:Yes, <=10%

Contractor:No

FLSA Status:Exempt

Remote Work Eligible:Yes

Closing Date:13 October 2026

Join a mission-driven organization that supports Civil Air Patrol’s nationwide operations!We’re seeking a Project Coordinator to support the planning, coordination, tracking, and execution of projects within the Marketing & Strategic Communications Directorate. This position serves as a point of coordination for department initiatives, helping ensure projects remain organized, stakeholders remain informed, and priorities remain aligned with objectives. Working closely with department leadership, project owners, volunteer staff, and external stakeholders, the Project Coordinator maintains visibility into active projects, monitors progress against established goals and milestones, facilitates collaboration across departments, and provides regular reporting and status updates to leadership.

Salary Range:$68,000 – $78,000 (annually), based on experience and qualifications.

What You’ll Do

• Maintain a comprehensive view of department projects, initiatives, priorities, milestones, deliverables, risks, dependencies, and action items

• Develop and maintain department and project dashboards, schedules, reports, and tracking tools; provide recurring status updates and briefings to department leadership.

• Schedule and coordinate project meetings, working sessions, and follow-up activities; document decisions, action items, and project outcomes.

• Track project budgets, vendor expenditures, contract milestones, procurement activities, and other assigned administrative requirements.

• Identify and communicate project risks, schedule conflicts, resource constraints, and other issues requiring leadership awareness or action.

• Support the development and continuous improvement of project management processes, workflows, documentation, and departmental operating practices.

What We’re Looking For

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Experience:Two or more years of experience in project coordination, administrative support, program support, operations, communications, or a related field preferred.

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Technical Skills:

• Strong organizational, planning, and time management skills with the ability to manage multiple priorities, deadlines, and details simultaneously.

• Excellent written and verbal communication skills, with the ability to work effectively with stakeholders across departments and organizational levels.

• Proficiency with Microsoft 365 applications, including Teams, Outlook, Excel, PowerPoint, and SharePoint; experience with project management and collaboration platforms preferred.

• Demonstrated judgment, professionalism, discretion, and commitment to ownership, follow-through, and continuous improvement.

• Ability to work independently while maintaining effective collaboration within a distributed team environment.

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Certifications:None

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Other:Valid driver’s license; ability to pass a comprehensive background check.

Why You’ll Love It Here

• Impact a national organization dedicated to serving our communities, saving lives, and shaping futures.

• Experience a workplace defined by high morale and genuine enthusiasm.

• Work in a collaborative environment with opportunities for professional growth.

Benefits

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Comprehensive Health Coverage:Medical, dental, and vision plans.

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Flexible Spending Accounts:Health and dependent care.

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Retirement Savings:401(k) with employer match.

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Paid Time Off:Generous vacation, sick and personal leave, and holidays.

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Professional Development:Training programs and certification support.

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Life Insurance:Employer-paid coverage.

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Supplemental Insurance:Disability, critical illness, accident, and hospital indemnity.

Discover Montgomery, Alabama

Montgomery isn’t just the capital of Alabama—it’s a city rich in history and full of modern charm. Here’s why you’ll love living and working here:

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Affordable Living: Cost of living is about 12–14% lower than the national average, with housing costs nearly 25% lower than average.

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Historic & Cultural Significance:Walk in the footsteps of Rosa Parks and Dr. Martin Luther King Jr. at civil rights landmarks, museums, and memorials.

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Thriving Downtown:A revitalized riverfront district with trendy restaurants, coffee shops, and arts venues like the Alabama Shakespeare Festival and Montgomery Museum of Fine Arts.

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Outdoor Recreation:Enjoy scenic views along the Alabama River, Riverfront Park, and nearby hiking trails.

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Education & Community:Home to top colleges like Auburn University at Montgomery and Alabama State University, plus a strong sense of Southern hospitality.

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Central Location:Easy access to Birmingham, Atlanta, and Gulf Coast beaches for weekend getaways.

Montgomery blends Southern charm, cultural depth, and affordability, making it an ideal place to build your career and enjoy life.

Why Work for Civil Air Patrol

At Civil Air Patrol (CAP), you are joining a mission-driven national organization working to save lives, strengthen communities, and shape the next generation of leaders. As the official civilian auxiliary of the U.S. Air Force, CAP blends the purpose of public service with the innovation and agility of a modern nonprofit. Every role contributes directly to meaningful service in America’s communities.

Our people advance youth development, aerospace education, and provide trusted emergency response mission support for military, civil, and government agencies. Working at CAP means collaborating with passionate professionals and skilled volunteers across all 50 states, U.S. territories, and more than 1,400 communities.

We offer an environment where your work makes a visible impact. Employees support first…