Project Coordinator

About this role

About Us
Cardinal Education is a dynamic and collaborative educational consulting firm dedicated to providing students and families with superior academic support and admissions expertise. Our rapidly growing enterprise offers Educational Consultants the opportunity to make a significant impact while prioritizing exceptional experiences for families and providing substantial growth opportunities within the company.
Culture at Cardinal Education

Collaboration is key to our culture at Cardinal Education, where we value open communication and diverse perspectives to drive success. We foster innovation and learning through a supportive environment that encourages growth. Our team is passionate about education and creating a dynamic and inclusive workplace.
Job Overview
We are eager to onboard a detail-oriented and forward-thinking Project Coordinator to join our College division. You will work closely with our Consultants, Editors, and Student Managers in supporting our clients as they apply to universities across the United States. As such, you will need to demonstrate a high level of judgment, care, and reliability in supporting the division's day-to-day operations.
Our ideal candidate thrives in fast-paced environments where multiple priorities compete for attention. You enjoy coordinating people, tracking timelines, and ensuring that projects move forward efficiently. You’re proactive, highly organized, and take ownership of following through on deadlines, deliverables, and cross-functional communication.
While the role includes administrative responsibilities such as calendar management, documentation, and professional correspondence, its primary focus is on coordinating projects and supporting the efficient execution of the division’s day-to-day operations. We are looking for someone who enjoys organizing competing priorities, coordinating across teams, and ensuring projects remain on schedule.
Success in this role is measured not by the number of administrative tasks completed, but by your ability to keep projects organized, stakeholders aligned, and critical deadlines on track.
Commitment during the college admissions season (August-December) is required due to increased project volume and fixed application deadlines.
Given the niche nature of our industry, candidates can expect comprehensive training, ongoing mentorship, and regular feedback to help them grow both personally and professionally.
If you are motivated by solving operational challenges, coordinating people and projects, and helping teams perform at their best, we would love to have you join our team!
Responsibilities:

Project Coordination & Timeline Management
Coordinate multiple concurrent projects and operational workflows across the College Division.

Manage workloads and expectations across multiple stakeholders to ensure the success and follow-through of assignments.

Monitor project timelines and deadlines while proactively identifying potential scheduling conflicts or risks.

Maintain visibility across ongoing projects and communicate timeline updates, risks, and outstanding tasks to relevant stakeholders.

Draft, polish, and dispatch professional email correspondence on behalf of key stakeholders to support efficient execution across the division.

Manage inbox organization, administrative requests, and accurate data entry to support efficient operations across the division.

Operational Tracking & Documentation
Track and drive accountability across various teams, following up systematically on pending action items to maintain operational momentum.

Audit and update internal documentation to ensure information remains accurate, organized, and easily accessible.

Verify that student files, application drafts, and supporting materials are complete and readily available before consultant meetings.

Maintain organized Google Drive workspaces, shared documentation, and operational resources.

Standardize file naming conventions, document templates, and shared resources across the division.

Cross-Functional Coordination & Ad Hoc Support
Function as the central communication hub for the Division by drafting, formatting, and broadcasting clear, high-impact announcements to keep all teams aligned.

Coordinate complex meetings across multiple stakeholders and time zones by managing schedules and organizing calendars.

Prepare meeting agendas, organize supporting documentation, and track follow-up action items.

Qualifications:

Bachelor's degree from a top university in the Philippines is preferred.

Experience in project coordination, operations, administrative support, or similar roles is preferred but not required

Proficiency in Google Workspace, Slack, and Zoom is required

Proficiency in or similar project management platforms is preferred

Exceptional English verbal and written communication skills with strong attention to detail

Strong organizational, time management, and multitasking abilities

Experience working PST hours is preferred but not required

Expectations

Responsiveness via Slack, Gmail, and Zoom during working hours.

Ability to manage and monitor deadlines in a fast-paced, detail-oriented environment.

Ability to build strong working relationships across cross-functional teams while maintaining clear and professional communication.

Strong critical thinking, analytical, and decision-making abilities, with a proactive approach to identifying challenges and developing solutions.

Strong time management and organizational skills with the ability to manage multiple demands, prioritize tasks effectively, and meet tight deadlines without compromising quality

Demonstrated expertise in utilizing productivity software, including Google Docs, Google Sheets, and other collaborative platforms. Proficient in navigating web-based business tools such as Gmail, Slack, Monday.com, and similar communication or project management systems to facilitate efficient workflow and information sharing.

Experience…