Procurement Manager

About this role

ABOUT VILLAGEREACH
VillageReach transforms health care delivery to reach everyone, so that each person has the health care needed to thrive. We develop solutions that improve equity and access to primary health care. This includes making sure products are available when and where they are needed and primary health care services are delivered to the most under-reached. Radical collaboration with governments, the private sector and other partners strengthen our ability to scale and sustain these solutions. Our work increases access to quality health care for more than 70 million people in Africa. VillageReach in incorporated in Washington State and has offices in Seattle (USA), Democratic Republic of Congo, Malawi, and Mozambique.
Summary
VillageReach is seeking a Procurement Manager to lead the Procurement function in the Democratic Republic of Congo (DRC). This strategic role will ensure procurement activities are transparent, efficient, and compliant with VillageReach policies, donor requirements, and national legislation.
The Procurement Manager will lead and develop the procurement team, set the country procurement strategy, strengthen team capacity, and advise programs and operations on procurement matters. The role will also ensure the timely availability of quality goods and services needed for project implementation, while achieving the best value for money.

Essential Duties and Responsibilities include the following.
Other duties, responsibilities, and activities may change or be assigned at any time.
Responsibilities:
A. Leadership and Function Management Supplies

• Provide operational leadership for the function at the national scale.

• Supervise, mentor, and evaluate the performance of the procurement team.

• Define team priorities, distribute tasks, and efficiently manage the workload.

• Promote a culture of integrity, accountability, continuous improvement, and service excellence.
B. Purchasing Strategy

• Develop and implement the national supply chain strategy, aligned with VillageReach objectives.

• Develop annual purchasing plans in collaboration with the Programs, Finance, and Operations teams.

• Optimize processes to reduce delays and improve operational efficiency.

• Identify opportunities for savings, pooling of purchases, and improvement of the supply chain.
C. Purchasing Management

• Supervise the entire purchasing cycle, from planning to final delivery.

• Review and approve purchase files in accordance with the delegation thresholds.

• Guarantee compliance with the principles of competition, transparency, fairness, and best value for money.

• Ensure compliance with internal policies, donor requirements, and national regulations.
D. Supplier Management

• Develop and maintain a portfolio of qualified suppliers.

• Oversee the selection, evaluation, and performance management of suppliers.

• Negotiate framework contracts and trade agreements in order to obtain the best conditions in terms of price, quality, and delivery times.

• Manage strategic relationships with suppliers and resolve contractual disputes.
E. Governance, Compliance and Risk Management

• Ensure compliance with procurement policies, internal controls, and audit requirements.

• Identify and mitigate risks related to purchasing and the supply chain.

• Prepare for internal and external audits and ensure the implementation of recommendations resulting from these audits.

• Ensure complete and compliant documentation for all purchase files.
F. Budget Management and Analysis

• Track procurement expenses and produce cost optimization analyses.

• Contribute to budget and financial forecasting exercises.

• Develop dashboards and key performance indicators (KPIs) related to purchasing.

• Produce regular reports for management.
G. Cross-functional Collaboration

• Advise program teams on supply strategies.

• Collaborate closely with the Finance, IT, HR, and Logistics teams, as well as the provincial offices.

• Participate in operational planning meetings and support projects aligned with VillageReach’s strategic priorities.
H. Capacity Building

• Train staff on supply policies and procedures.

• Strengthen the skills of the team and internal users.

• Develop tools, guides, and procedures that promote good practices.

Competencies:
VillageReach has ten (10) Organizational Competencies that describe how we work together and get things done that are grouped into three strategic areas of Achieving Great Results, Setting Direction and, Bringing Others With you. For a full description, please download our Organizational Competency document.
Achieving Great Results:

• Risk Taking and Innovation

• Key Behaviors: Comfort with ambiguity, curiosity, adaptability, unconstrained and undeterred creativity, resourcefulness.

• Business Judgement

• Key Behaviors: Getting to root causes, understanding environment, navigating complexity and ambiguity, entrepreneurial energy.

• Building Strong Teams

• Key Behaviors: Trust in Subject Matter Experts (SME’s); radical candor to resolve conflict, hold each other accountable as colleagues, focused on results, commitment to mission.
Setting Direction:

• Compelling Communication

• Key Behaviors: Clear and evidence-based communication, audience adaptability, curious listener.

• Resilient Self Leadership

• Key Behaviors: Self-aware, plan how one shows up, emotionally intelligent, use one’s own agency and takes accountability.

• Stewardship and Personal Alignment

• Key Behaviors: Take ownership, display ethical conduct, effective at resource management, alignment of personal objectives with organizational goals and mission, focus on continuous improvement and sustainability.
Bringing Others with You:

• Influencing Leadership

• Key Behaviors: Cultivate trust, influences to make change, navigate the matrix structure.

• Radical Partnership

• Key Behaviors: Share information and credit, address conflict, increase impact through collaboration, political…