Portfolio Manager

About this role

Portfolio Manager
Join KCM as a Portfolio Manager overseeing a portfolio of community associations. You'll be the primary point of contact for each Board of Directors, driving financial performance, vendor management, and property standards while ensuring full compliance with governing documents and Fair Housing regulations.
What You'll Do
Financial & Board Reporting
Prepare and present monthly management reports covering site inspections, maintenance progress, violations, insurance status, and security incidents
Draft annual budgets for Board approval and manage working capital reserve projects
Obtain competitive bids for all contracts based on written specifications; Board retains final approval
Authorize purchases, approve invoices, and confirm lien releases before final payment
Property & Vendor Management
Conduct weekly property inspections and monthly reviews of preventative maintenance logs
Negotiate and track vendor contracts, expirations, and bidding timelines
Vet contractors for insurance certificates, bonding, warranties, and workmanship quality
Develop and maintain preventive maintenance programs for mechanical, plumbing, electrical, and HVAC systems
Coordinate annual and as-needed inspections of common elements, submitting quarterly findings to the Board
Board & Owner Relations
Serve as the primary liaison between the Board and property operations
Respond to owner correspondence and enforce community rules and regulations
Process incident/accident reports and insurance claims, coordinating on potential litigation
Attend Board meetings per management contract requirements
Team Leadership
Supervise onsite staff and the Corporate Administrative Assistant
Hire, train, and retain on-site personnel as needed
Flag personnel and physical property needs to senior leadership
What You'll Bring
High school diploma required; college degree preferred
Strong customer service background with excellent written and verbal communication skills
CMCA designation (CAI) preferred
Proficiency in Microsoft Office (Outlook, Word, Excel)
Working knowledge of Vantaca, Strongroom Payables Lockbox, and community web portals
Valid driver's license may be required
Ability to lift up to 25 lbs and walk properties, including stairs
Work Environment
Hybrid schedule: 50% remote, 50% in-office/on-site
Standard office environment paired with regular outdoor property inspections