People and Culture Administrator

About this role

Discover your 100% YOU with MicroSourcing!
Position: People and Culture Administrator
Location: Metro Manila
Work setup & shift: Remote | Day Shift

Why join MicroSourcing?

You'll have:

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Competitive Rewards*: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses

•
A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.

•
Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.

•
Career Growth: Take advantage of opportunities for continuous learning and career advancement.

•
Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Role Overview
Provide remote administrative and coordination support to the People & Culture team across recruitment, onboarding, HR administration, employee records management and HRIS maintenance. The position is responsible for ensuring the timely completion of administrative workflows, maintaining accurate records and supporting employee lifecycle processes while complying with policies, procedures and privacy requirements.
The role does not undertake employment-related decision making, compliance assessments, medical reviews, criminal history assessments, visa determinations or employee relations activities.
What You'll Do:
Human Resources Information System

• Support the administration and maintenance of SCHLAM's HRIS.

• Create and maintain employee and candidate profiles in the HRIS.

• Upload approved employee documentation to employee records in accordance with document management procedures.

• Maintain employee records and administrative data within the HRIS.

• Update employee licence, training and certification expiry dates where documentation has already been verified and approved by SCHLAM.

• Generate standard HRIS reports as requested.

• Assist with data cleansing and employee file audits.

• Assist with the transfer and filing of approved employee documentation from approved repositories into the HRIS.

General Administration, Documentation & Compliance

• Provide day-to-day administrative support to the People & Culture team.

• Maintain employee files and document repositories.

• Prepare employment documentation from approved templates.

• Prepare onboarding and employment correspondence for review by SCHLAM.

• Update employee records including leave, personal details and employment changes following approval from authorised SCHLAM personnel.

• Support payroll administration through the preparation and provision of approved employee information.

• Maintain document naming conventions and filing standards.

• Raise purchase orders and assist with invoice administration as required.

• Support P&C projects and initiatives.

• Assist with preparation of reports, presentations and administrative documentation.

Recruitment Support

• Post approved advertisements to recruitment platforms.

• Screen applications against established criteria.

• Conduct preliminary candidate screening calls using approved question guides.

• Coordinate interviews and assessment activities.

• Coordinate weld tests and pre-employment assessment bookings.

• Coordinate candidate communications throughout the recruitment process.

• Maintain recruitment databases and trackers.

• Coordinate professional reference collection and documentation.

• Prepare offer documentation for review and approval.

• Monitor completion of onboarding requirements and follow up outstanding documentation.

• Maintain recruitment records and candidate files.

Compliance Administration Support

• Coordinate pre-employment compliance activities.

• Request documentation from candidates as directed.

• Track completion status of required onboarding documentation.

• Record compliance statuses following review and approval by SCHLAM.

• Update approved compliance outcomes within HRIS and recruitment systems.

• Maintain expiry date registers and compliance tracking schedule

Onboarding and Offboarding

• Create employee onboarding profiles.

• Prepare onboarding documentation packs.

• Issue and monitor onboarding forms.

• Coordinate induction bookings and calendar invitations.

• Coordinate IT, payroll and departmental onboarding requirements.

• Prepare welcome communications and onboarding materials.

• Assist with offboarding administration including exit checklists, record updates and document collection.

• Maintain onboarding and offboarding records within the HRIS.

Transport & Accommodation

• Coordinate travel and accommodation bookings.

• Support mobilisation logistics.

• Maintain booking records.

• Liaise with employees, suppliers and internal stakeholders regarding travel arrangements.

What You'll Need:

Essential

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Psychology, Commerce, Management or a related discipline.

• Minimum 2 years' experience in Human Resources Administration, Recruitment Coordination, Employee Lifecycle Administration or a similar administrative support role.

• Demonstrated experience working with Human Resource Information Systems (HRIS) and Microsoft Office applications.

• Strong written and verbal English communication skills.

• Ability to maintain confidentiality and handle sensitive employee information in accordance with company policies and privacy requirements.
Desirable

• Experience supporting Australian HR, recruitment or workforce administration functions.

• Experience within mining, engineering, construction, manufacturing, labour hire or industrial services environments.

• Experience with onboarding, mobilisation and compliance administration.

• Experience using Employment Hero or similar HRIS platforms.

• Training or certifications in HR administration, records management, privacy or information…