P-CPT-0025 Real Estate VA - For Pooling Purposes

About this role

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JOB POSTING DETAILS

REQUIRED SERVICE: Real Estate VA
REQUESTED EXPERIENCE TIER LEVEL: Any
MIN. HOURS/WEEK: 10–40 hours/week (Part-Time to Full-Time, client-dependent)
SHIFT TIME ZONE: Flexible
SHIFT HOURS: Flexible
SHIFT DAYS: Monday to Friday
NUMBER OF VAs: Pooling (Ongoing)

GENDER PREFERENCE: None
LANGUAGES SPOKEN/PREFERENCE: English (clear spoken and written communication required)
ACCENT PREFERENCE: Level A–B (native or near native accent required)
REGION PREFERENCE: Any

CLIENT INDUSTRY: Real Estate (Agents, Brokerages, Wholesalers, Investors, Property Services)

OVERVIEW

We are actively pooling Real Estate Virtual Assistants to support a wide range of real estate professionals, including licensed agents, brokerages, wholesalers, and real estate investors.

While business models may differ (agent-focused vs. investment-focused), the core support functions are similar:

administrative coordination, CRM management, lead follow-up, communication support, and transaction or deal pipeline organization.

This role is ideal for candidates who are organized, process-driven, comfortable with real estate terminology, and able to adapt to different client workflows using SOPs and training.

Prior real estate experience is a strong plus, but candidates with sales support, admin, customer service, or operations backgrounds are also encouraged to apply and can be trained.

INTERNAL TRAINING REQUIREMENT

To be considered for active Real Estate VA placements, candidates will complete a short, self-paced internal training provided by our company.

This training includes:

Overview of Real Estate VA responsibilities

Key differences between agent workflows and wholesaler/investor workflows

Introduction to common real estate CRMs and lead pipelines

Best practices for lead follow-up, data accuracy, and communication

Understanding transaction vs. deal-sourcing processes

This ensures all Real Estate VAs enter client engagements with a baseline understanding of both sides of the real estate business.

KEY RESPONSIBILITIES

Administrative & CRM Support

Maintain and update CRM records accurately

Log calls, notes, tasks, follow-ups, and pipeline stages

Keep lead databases clean and organized

Support recurring follow-up workflows

Lead Follow-Up & Communication

Assist with inbound and outbound lead follow-up

Schedule appointments, showings, or discovery calls

Communicate professionally with clients, agents, sellers, buyers, or partners

Follow client-provided scripts and SOPs

Transaction / Deal Support

Support transaction coordination for agents (documents, timelines, updates)

Support deal sourcing workflows for wholesalers/investors (research, outreach, qualification)

Assist with organizing files, contracts, and property details

Assist with drafting real estate related documents at clients request

Operations & Workflow Support

Manage calendars, reminders, and task lists

Assist with marketing support (listing updates, simple outreach, email coordination)

Follow structured SOPs and help maintain consistency across workflows

IDEAL CANDIDATE PROFILE

The ideal Real Estate VA:

Is highly organized and detail-oriented

Comfortable working inside CRMs and pipelines

Communicates clearly and professionally

Can follow repeatable processes and scripts

Adapts easily to different real estate business models

Enjoys operational and administrative work

Is proactive, reliable, and coachable

Relevant backgrounds that translate well:

Real Estate Assistant

Transaction Coordinator

ISA / Sales Support

Customer Service or Call Center

Administrative / Operations Assistant

QUALIFICATIONS

Experience in real estate, sales support, admin, or customer service roles

Strong written and verbal English communication

Comfortable using CRMs, calendars, and tracking tools

Able to manage multiple tasks and follow deadlines

Prior real estate experience is a plus but not required

Willingness to learn agent-specific or investor-specific workflows

APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED

CRM platforms (training provided; client-specific)

Google Workspace (Docs, Sheets, Drive, Calendar)

Task/project management tools

Email and phone systems

MLS / Zillow / property research tools (role-dependent; training provided)

SUMMARY

We are building an ongoing pool of Real Estate Virtual Assistants to support agents, wholesalers, investors, and real estate teams with administrative coordination, lead management, CRM support, and workflow execution.

Candidates will complete a short internal training to understand real estate workflows across multiple business models before being considered for active placements.

This role is ideal for candidates who enjoy structured, process-driven work and want long-term opportunities supporting real estate professionals.

Originally posted on Himalayas