Operations Project Manager

About this role

Position Highlights

Location: This position is remote with occasional travel required to Oregon. Oregon-based candidates are preferred. The successful candidate will be hired by the CDC Foundation and will be organizationally located with Oregon Health Authority (OHA).

Salary Range: $90,000-$120,000 plus benefits. Individual salary offers will be based on experience and qualifications unique to each candidate.

Position Type: Grant funded, limited-term opportunity

Position End Date: October 30, 2028, with extension possible

Overview

The CDC Foundation is seeking a Project Manager to lead project management efforts for the Rural Health Transformation Program (RHTP) Operations team at the Oregon Health Authority, ensuring cohesive planning, implementation and oversight of RHTP Operations workstreams. This position serves as a senior operational strategist responsible for building and maintaining the project schedule for operations workstreams, monitoring daily task progression, coordinating operational responsibilities across the central RHTP team, elevating emerging operational risks and ensuring operational excellence in alignment with CMS requirements. They will provide collaborative partnership to the Senior Operations Policy Lead, both of whom work with the Deputy Director of Operations to lead the team ensuring strategic alignment and efficient operations.

The position ensures integration across operational systems by managing internal team communications, coordinating cross-functional workflows, maintaining operations-led implementation schedules and supporting the development and refinement of tracking systems that uphold compliance and performance. The Operations Project Manager plays a critical role in building and improving the operational infrastructure needed to manage multi-year deliverables and funding pathways, ensuring RHTP operations run efficiently, consistently, and transparently. This includes applying advanced project management methodologies; supporting streamlined processes for grant execution and procurement; and supporting system improvements that strengthen internal operations across the five-year grant period.

The position works closely with the Policy & Programs Project Manager, the Program Affairs & Communications Project Manager, the RHTP Program Manager and RHTP leadership to ensure that operational activities are strategically aligned, on schedule, well-documented and progressing in accordance with CMS guidelines, timelines and priorities—supporting overall program and CMS coherence, impact and operational excellence.

Duties and Responsibilities:

• Translate CMS cooperative agreement requirements into actionable operational plans, schedules and process workflows.

• Build and maintain detailed project plans using advanced tools such as Smartsheet to monitor daily operational tasks, key deadlines, dependencies and milestones.

• Track team meetings and cross-team interactions to monitor operational performance, collaboration effectiveness and workstream progress.

• Support operational data collection and documentation systems to ensure timely reporting on CMS-required metrics, targets and deliverables.

• Manage operational components of RHTP grantmaking, including supporting development of Smartsheet dashboards and workflows used to track grant execution, agreement routing and compliance processes.

• Coordinate operational partnerships with the Office of Contracts and Procurement (OC&P) and HPA Contracts to ensure timely signing, countersigning and processing of RHTP grant agreements.

• Leads strategic project management for all RHTP Operations workstreams, ensuring cohesive planning, sequencing and completion of operational tasks aligned with CMS cooperative agreement requirements.

• Develops and manages integrated project plans, schedules, Smartsheet dashboards, task logs and milestone trackers for operations activities, including procurement workflows, grant execution and operational readiness.

• Coordinates operational responsibilities and workflows across the RHTP Operations Team, ensuring clarity of roles, timelines, interdependencies and required deliverables.

• Monitors daily task progression for operations staff and contractors, proactively removing barriers and resolving operational conflicts that impact timelines or CMS deliverables.

• Designs and executes operational meeting structures, agendas, materials and follow‑up tracking to support consistent cross‑team alignment and execution.

• Synthesizes operational updates into executive‑level summaries and reporting for program leadership, highlighting risks, accomplishments, and required decisions.

• Leads development, implementation, and continuous improvement of operational systems, procedures, tools, and templates that increase efficiency, reduce administrative burden, and support consistent workflows across the five year program.

• Creates standardized Smartsheet platforms, operational SOPs, intake workflows, and documentation systems to support operations staff, grant coordinators, procurement partners, and contractors.

• Evaluates internal operational systems for inefficiencies, gaps, or performance challenges; designs and implements corrective strategies that strengthen operational reliability and scalability.

• Establishes and maintains comprehensive documentation for operational processes, ensuring sustainability, staff onboarding support, and knowledge transfer for long range program operations.

• Models operational technology improvements such as AdobeSign workflows, routing processes, or automation of multi‑step operational tasks.

• Coordinates operational components of competitive RHTP grantmaking, including Smartsheet tracking systems, workflow automation, document management and agreement routing.

• Partners with OC&P and HPA Contracts to ensure timely preparation, routing, review, signing, countersigning and filing of RHTP grant agreements and related…